The Internal Candidate Rejection document is essential for organizations operating in Hong Kong that need to formally communicate unsuccessful internal job applications. It serves as an official record of the decision while maintaining compliance with Hong Kong employment laws, including the Employment Ordinance and anti-discrimination legislation. This document is particularly sensitive as it deals with existing employees, requiring careful balance between honest feedback and maintaining employee engagement. The communication should include the decision, constructive feedback, and future development opportunities, while ensuring confidentiality and professional tone. It's crucial for risk management, employee retention, and maintaining positive internal mobility practices.
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1. Date and Company Letterhead: Official company letterhead with date of communication
2. Candidate Details: Recipient's name, current position, and internal reference number
3. Position Applied For: Title and reference number of the position the candidate applied for
4. Acknowledgment: Recognition of the candidate's application and participation in the selection process
5. Decision Communication: Clear but considerate statement of the rejection decision
6. Professional Feedback: Brief, constructive feedback about the candidate's performance in the selection process
7. Future Opportunities: Encouragement to apply for future positions and continue professional development
8. Confidentiality Reminder: Reminder about maintaining confidentiality regarding the selection process
9. Closing: Professional closing with appropriate signatory details
1. Development Suggestions: Specific areas for professional development - include when constructive feedback can help the candidate's career growth
2. Alternative Positions: Suggestions for other current openings that might be suitable - include when there are relevant positions available
3. Appeal Process: Information about internal appeal procedures - include when company policy allows for formal appeals
4. Return to Role: Transition arrangements back to current role - include when candidate was seconded or acting in another position during the application process
1. Interview Feedback Summary: Brief overview of key feedback points from the interview process
2. Development Plan Template: Optional template for creating a professional development plan
3. Current Vacancies List: List of other positions currently open within the organization
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Professional Services
Retail
Healthcare
Education
Construction
Telecommunications
Insurance
Real Estate
Hospitality
Relevant Teams
Human Resources
Recruitment
Talent Acquisition
Employee Relations
Legal
Senior Management
Relevant Roles
HR Manager
HR Director
Hiring Manager
Recruitment Specialist
HR Business Partner
Talent Acquisition Manager
Department Director
Chief Human Resources Officer
HR Operations Manager
Employee Relations Manager
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