The Lack of Work Termination Letter is a crucial document used in Hong Kong when an organization needs to terminate employment due to redundancy situations. It must comply with Hong Kong's Employment Ordinance (Cap. 57) and related legislation, particularly regarding notice periods and severance payments. This document is typically used during business restructuring, economic downturns, or when positions become redundant due to technological or operational changes. The letter should clearly state the redundancy reason, termination date, notice period arrangements, and details of all final payments including statutory severance pay. It serves both as a formal notification and a legal record of the termination process, protecting both employer and employee interests while ensuring compliance with Hong Kong employment law requirements.
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1. Letter Header and Date: Company letterhead, date, and recipient's contact information
2. Subject Line: Clear indication that this is a termination notice due to lack of work
3. Opening Statement: Direct statement of termination decision and reference to prior discussions if any
4. Reason for Termination: Clear explanation of the business circumstances leading to the redundancy
5. Effective Date: Specification of the last day of employment and notice period details
6. Final Payment Details: Information about salary, severance pay, and other entitled payments
7. Return of Company Property: List of company items to be returned and process for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing and Signatures: Expression of gratitude for service, contact information for queries, and signature block
1. Outplacement Support: Details of any career transition services offered, used when the company provides such support
2. Reference Letter Offer: Information about providing references, included when the company is willing to provide references
3. Medical Benefits Extension: Details about any continuation of medical benefits, if applicable
4. Acknowledgment Section: Space for employee signature to acknowledge receipt, used when formal acknowledgment is required
5. Non-compete Reminder: Reminder of existing non-compete obligations, included if relevant to the employee's contract
1. Schedule A: Payment Calculation: Detailed breakdown of final payment including salary, severance, unused leave, and other entitlements
2. Schedule B: Company Property Checklist: Itemized list of company property to be returned
3. Schedule C: Benefits Summary: Summary of any benefits continuation or termination
4. Appendix 1: Exit Procedures: Step-by-step guide for the employee's last day and exit process
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