The Soft Termination Letter is a critical document used in Hong Kong business practice when parties wish to formally end their professional relationship by mutual consent. This document type is particularly relevant in situations where both parties have agreed to terminate their arrangement amicably, whether it's an employment contract or business relationship. The letter serves as an official record of the agreement and typically includes essential elements such as the termination date, final settlement terms, and any continuing obligations. Under Hong Kong law, while maintaining compliance with the Employment Ordinance and other relevant legislation, this document helps protect both parties' interests while preserving professional relationships. The Soft Termination Letter is especially valuable in situations where parties wish to maintain the possibility of future collaboration or need to ensure a smooth transition period.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Letter Header: Company letterhead, date, and recipient's details
2. Subject Line: Clear indication that this is regarding mutual termination of agreement/employment
3. Opening Statement: Reference to previous discussions and confirmation of mutual agreement to terminate
4. Termination Details: Specific date of termination and reference to the original agreement being terminated
5. Key Terms: Essential terms of the termination including last working day and any immediate obligations
6. Final Payments: Overview of any final payments, settlements, or financial arrangements
7. Closing Statement: Professional closure expressing goodwill and future cooperation
8. Signature Block: Space for signatures of both parties to confirm mutual agreement
1. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-termination
2. Handover Arrangements: Include when there are specific tasks or responsibilities that need to be transferred
3. Continuing Obligations: Include when certain contractual obligations survive the termination
4. Reference Provision: Include when there is agreement about providing professional references
5. Return of Property: Include when there are company assets or materials to be returned
6. Non-Compete Reminder: Include when there are existing non-compete clauses that remain in effect
1. Schedule 1 - Payment Details: Detailed breakdown of final payments, including any severance, unused leave, or other entitlements
2. Schedule 2 - Handover Plan: Detailed timeline and responsibilities for knowledge transfer and handover of duties
3. Schedule 3 - Company Property List: Itemized list of company property to be returned
4. Appendix A - Reference Letter Template: Draft or template of agreed reference letter if applicable
Find the exact document you need
Letter Of Intent Requesting For Accreditation
A formal letter under Hong Kong law expressing intent to seek accreditation from HKAS or other accreditation bodies, including preliminary compliance information and organizational capabilities.
Download
Lack Of Work Termination Letter
A Hong Kong-compliant termination letter for redundancy situations, detailing notice period, severance pay, and final entitlements.
Download
Shadow Equity Agreement
A Hong Kong law-governed agreement creating synthetic equity rights that mirror share ownership benefits without actual share issuance.
Download
Letter Of Intent To Purchase
A Hong Kong-governed preliminary document outlining the intent to purchase assets, property, or business, setting forth key terms and conditions for the proposed transaction.
Download
Company Merger Agreement
A Hong Kong law-governed agreement setting out terms and conditions for merging two or more companies, including merger structure, consideration, and completion requirements.
Download
Soft Termination Letter
A Hong Kong-compliant mutual agreement document for amicable termination of employment or business relationships, outlining agreed separation terms.
Download
Commercial Purchase Contract
A Hong Kong law-governed agreement setting out terms and conditions for the commercial sale and purchase of goods between businesses.
Download
Stock Footage License Agreement
A Hong Kong law-governed agreement for licensing stock footage content, establishing usage rights, technical requirements, and payment terms.
Download
Buyout Agreement
A Hong Kong law-governed agreement documenting the terms and conditions for the acquisition of a business, including purchase terms, warranties, and completion mechanics.
Download
Stock Purchase Agreement
A Hong Kong law-governed agreement documenting the terms and conditions for the sale and purchase of shares in a company, including price, warranties, and completion mechanics.
Download
Stipulated Price Contract
A fixed-price construction contract under Hong Kong law specifying terms, conditions, and predetermined price for construction works completion.
Download
Property Purchase Agreement
A Hong Kong law-governed agreement documenting the terms and conditions for the sale and purchase of real property, including all essential transaction elements and local legal requirements.
Download
Business Acceptance Letter
A formal document under Hong Kong law confirming acceptance of business terms or proposals between parties, establishing the foundation for a business relationship.
Download
Company Acquisition Agreement
A Hong Kong law-governed agreement for the sale and purchase of a company, detailing all transaction terms and conditions.
Download
Business Acquisition Agreement
A Hong Kong law-governed agreement documenting the terms and conditions for the acquisition of a business, including purchase terms, warranties, and post-completion obligations.
Download
Asset Purchase Term Sheet
A Hong Kong law-governed preliminary agreement outlining key terms and conditions for a proposed asset purchase transaction.
Download
Asset Acquisition Agreement
A Hong Kong law-governed agreement documenting the transfer of specified assets from seller to purchaser, including terms of sale, warranties, and completion mechanics.
Download
Acquisition Term Sheet
A Hong Kong law-governed preliminary document outlining key terms and conditions for a proposed acquisition, serving as the foundation for definitive agreements.
Download
Acquisition Purchase Agreement
A Hong Kong law-governed agreement detailing the terms and conditions for the purchase and sale of a business or its assets.
Download
Acquisition Letter Of Intent
A preliminary document governed by Hong Kong law that outlines the proposed terms and framework for a potential acquisition transaction.
Download
Acquisition Confidentiality Agreement
A Hong Kong law-governed confidentiality agreement for M&A transactions, protecting sensitive information during due diligence and negotiations.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)