The Location Release Form is a vital legal document used in Hong Kong's media and entertainment industry when seeking permission to use private or commercial properties for production purposes. This document becomes necessary whenever a production company, photographer, or content creator needs to film, photograph, or otherwise record at a specific location. The form, governed by Hong Kong law, typically includes detailed information about the property, specific areas that can be accessed, permitted activities, duration of use, and any restrictions or special conditions. It protects both the property owner by clearly defining the scope of permitted use and the production company by securing necessary rights for their creative work. The Location Release Form must comply with Hong Kong's property laws, personal data protection regulations, and relevant media industry standards.
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1. Parties: Identifies the property owner/authorized representative ('Owner') and the production company/photographer ('Production Company')
2. Background: Brief context about the intended use of the location and the purpose of the agreement
3. Definitions: Defines key terms used in the agreement including 'Property', 'Production', 'Recording', and 'Term'
4. Grant of Rights: Details the permission granted to use the property for filming/photography, including rights to record, edit, and broadcast
5. Term and Access Times: Specifies the duration of access and specific times when the property can be accessed
6. Payment: States any fees or compensation for the use of the location
7. Property Owner's Warranties: Confirms owner's authority to grant permission and property's compliance with relevant regulations
8. Production Company's Obligations: Lists responsibilities including insurance, damage prevention, and restoration of property
9. Liability and Indemnity: Addresses risk allocation and insurance requirements
10. Governing Law: Specifies Hong Kong law as governing law and jurisdiction
1. Special Conditions: Used when there are specific restrictions or requirements for the particular location
2. Credit and Attribution: Include when the property owner requires acknowledgment in the production
3. Confidentiality: Required when sensitive information about the property or production needs protection
4. Force Majeure: Include for longer-term arrangements to address unforeseen circumstances
5. Early Termination: Necessary for longer-term arrangements to specify conditions for early termination
6. Security Arrangements: Include for high-profile locations or when specific security measures are required
1. Schedule 1 - Property Details: Detailed description of the property, including address, specific areas covered, and any excluded areas
2. Schedule 2 - Permitted Activities: Specific details about authorized activities, equipment allowed, and any restrictions
3. Schedule 3 - Access Schedule: Detailed timeline of access dates, times, and any setup/breakdown periods
4. Appendix A - Property Photos: Pre-recording photographs documenting the condition of the property
5. Appendix B - Insurance Requirements: Specific insurance coverage requirements and minimum coverage amounts
Authors
Relevant legal definitions
Clauses
Relevant Industries
Media & Entertainment
Real Estate
Advertising
Film Production
Photography
Events & Exhibitions
Television Broadcasting
Commercial Property
Retail
Hospitality
Relevant Teams
Legal
Property Management
Production
Facilities
Risk & Compliance
Operations
Creative Services
Event Management
Real Estate
Content Creation
Relevant Roles
Location Manager
Production Manager
Property Manager
Legal Counsel
Content Producer
Photographer
Film Director
Production Coordinator
Facilities Manager
Risk Manager
Compliance Officer
Real Estate Manager
Event Coordinator
Creative Director
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