The Offer Letter For Unpaid Internship is a crucial document used when companies in Hong Kong wish to engage interns in a structured learning program without monetary compensation. This document is particularly relevant when the internship is part of an educational program or professional training arrangement. It must carefully navigate Hong Kong's employment legislation, particularly the Minimum Wage Ordinance exemptions for student interns. The letter should clearly establish the educational nature of the arrangement, define learning objectives, and specify the non-employment relationship to ensure compliance with local laws. It's essential for protecting both the company's interests and the intern's rights while providing a clear framework for the internship program. The document typically includes details about supervision, learning outcomes, duration, and any applicable benefits or allowances.
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1. Letter Header: Company letterhead, date, and addressee details
2. Opening Statement: Formal offer of internship position, including the specific role/title
3. Internship Duration: Clear statement of start and end dates, and any probation period if applicable
4. Work Schedule: Expected working hours, days of week, and any flexibility arrangements
5. Learning Objectives: Outline of the educational/training purposes and key learning outcomes of the internship
6. Duties and Responsibilities: Overview of main tasks and responsibilities during the internship
7. Supervision: Details of who will supervise and mentor the intern
8. Unpaid Status: Clear statement that the internship is unpaid and explanation of minimum wage exemption
9. Confidentiality: Basic confidentiality obligations regarding company information
10. Intellectual Property: Statement about ownership of work produced during internship
11. Termination: Conditions under which either party can end the internship
12. Acceptance: Space for intern's signature and date of acceptance
1. Benefits: Any non-monetary benefits provided (e.g., meal allowance, transport allowance) - include if applicable
2. Academic Credit: Reference to academic institution and credit arrangements - include if internship is part of academic program
3. Insurance Coverage: Details of any insurance coverage provided - include if company provides specific coverage
4. Remote Work Provisions: Guidelines for remote work if applicable - include if remote work is permitted
5. Non-Competition: Basic non-compete terms - include only if dealing with sensitive industry sectors
6. References: Terms regarding provision of references - include if company has specific reference policy
1. Schedule A - Intern Code of Conduct: Company's standard code of conduct and workplace behavior expectations
2. Schedule B - Learning Plan: Detailed outline of learning objectives, milestones, and evaluation criteria
3. Schedule C - Health and Safety Guidelines: Basic workplace safety rules and emergency procedures
4. Schedule D - IT Usage Policy: Guidelines for use of company IT resources and systems
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