The Periodic Tenancy Termination document is a crucial legal instrument used in Hong Kong's property market when either a landlord or tenant wishes to end a periodic tenancy arrangement. This document type is specifically designed to comply with Hong Kong's legal framework, particularly the Landlord and Tenant (Consolidation) Ordinance, which requires specific notice periods and content requirements for valid termination. It is used when a tenancy has either originally been created as a periodic tenancy or has transitioned into one after the expiry of a fixed term. The document must include precise details about the property, parties involved, termination date, and arrangements for concluding the tenancy. It serves as formal evidence of proper notice being given and helps prevent future disputes by clearly documenting the termination process.
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1. Sender and Recipient Details: Full names and addresses of both landlord and tenant, including correspondence addresses
2. Property Identification: Complete and accurate description of the rental property, including its full address and any identifying details
3. Current Tenancy Details: Reference to the existing periodic tenancy agreement, including its commencement date and current rental period
4. Formal Notice of Termination: Clear statement of intention to terminate the periodic tenancy, citing the relevant section of the Landlord and Tenant (Consolidation) Ordinance
5. Termination Date: Specific date when the tenancy will end, ensuring proper notice period is given as per Hong Kong law
6. Property Inspection Arrangements: Proposed date and time for final property inspection
7. Key Handover Details: Arrangements for returning keys and securing the property
8. Signature and Date: Formal signature block with date of notice
1. Deposit Return Arrangements: Include when specific arrangements for security deposit return need to be documented
2. Outstanding Payments: Include when there are any rent arrears or utility payments to be settled
3. Repair Requirements: Include when specific repairs or restoration work needs to be completed before vacancy
4. Forwarding Address: Include when either party needs to provide a forwarding address for future correspondence
5. Early Termination Reason: Include when termination is being made under special circumstances or by mutual agreement
1. Schedule 1 - Original Tenancy Agreement: Copy of the original tenancy agreement showing the periodic nature of the tenancy
2. Schedule 2 - Property Inventory: Current inventory list and condition report of the property
3. Schedule 3 - Outstanding Payments Statement: Detailed statement of any outstanding rent, utilities, or other charges
4. Schedule 4 - Photographic Evidence: Recent photographs of the property condition (if relevant)
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