A Retirement Letter To Employer is a crucial document used when an employee decides to formally end their employment relationship through retirement. This document, governed by Hong Kong law, serves as the official written notification to the employer and triggers various administrative processes including MPF arrangements, benefit calculations, and succession planning. It should comply with notice period requirements under the Employment Ordinance (Cap. 57) and address any specific company policies regarding retirement. The letter typically includes the retirement date, handover arrangements, and may reference entitlements under both statutory and company-specific retirement schemes. It's an important document that initiates the formal transition process and helps ensure all legal and procedural requirements are properly addressed.
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1. Employee Details: Full name, employee ID, position/title, and department
2. Date and Address Block: Current date and proper business letter formatting with employer's address
3. Formal Retirement Statement: Clear statement of intention to retire with specific retirement date
4. Notice Period Confirmation: Confirmation of the notice period being provided as per employment contract or statutory requirements
5. Handover Commitment: Brief statement about willingness to ensure smooth transition of duties
6. Contact Information: Future contact details for any follow-up communication needed
1. Expression of Gratitude: Optional section thanking the employer for opportunities and experiences - recommended for long-term employees
2. Retirement Benefits Request: Include when specific retirement benefits need to be discussed or confirmed
3. Medical Benefits Continuation: Include when requesting information about post-retirement medical coverage options
4. MPF/Pension Arrangements: Include when specific instructions regarding MPF or pension payments need to be addressed
5. Consulting/Advisory Availability: Include when offering to provide occasional consultation post-retirement
6. References Request: Include when requesting future employment references
1. Current Projects Status Report: List of ongoing projects and their status for handover purposes
2. Handover Schedule: Detailed timeline for knowledge transfer and duty handover
3. Benefits Summary: Summary of retirement benefits, MPF status, and other entitlements
4. Contact Directory: List of key contacts and stakeholders for smooth transition
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