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The Contract Expiration Letter is a crucial document in Indonesian business practice, used when a contract reaches its natural conclusion or agreed-upon end date. It serves as an official record and communication tool, ensuring all parties are formally notified of the contract's expiration and understand their remaining obligations. This document is particularly important under Indonesian law, where formal written communication is often required for legal certainty. The letter typically references the original contract, confirms the expiration date, outlines any remaining obligations, addresses the return of property or confidential information, and mentions any provisions that survive the contract's expiration. It helps prevent future disputes by clearly documenting the end of the contractual relationship and any transition requirements.

1. Letterhead and Date: Company letterhead with complete business details and current date

2. Recipient Details: Full name, title, and address of the recipient including company name

3. Reference Line: Subject line clearly stating this is regarding contract expiration and including the original contract reference number

4. Contract Identification: Clear identification of the specific contract including its title, date, and parties involved

5. Expiration Notice: Formal statement confirming the contract's expiration date and reference to relevant contract provisions

6. Final Obligations: Summary of any remaining obligations or payments that need to be fulfilled

7. Return of Property: Instructions regarding the return of any company property, documents, or confidential information

8. Closing Statement: Professional closing with contact information for any further questions

9. Signature Block: Authorized signatory details including name, title, and company