The End of Rental Agreement Letter is a crucial document used in Indonesian property management to formally conclude a rental relationship between landlord and tenant. It is essential for both residential and commercial properties, operating under Indonesian Civil Code (KUHPerdata) and relevant property regulations. This document is typically used when a rental term is coming to an end, whether through natural expiration or mutual agreement to terminate early. It includes critical information such as termination dates, property handover procedures, security deposit arrangements, and final payment settlements. The letter serves multiple purposes: it provides legal documentation of the rental conclusion, prevents future disputes, and ensures all parties clearly understand their final obligations. In Indonesia, this document is particularly important as it helps comply with local property laws and tax regulations while providing a clear audit trail for both parties.
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1. Date and Address Block: Current date and full addresses of both landlord and tenant
2. Subject Line: Clear indication that this is an End of Rental Agreement Letter with reference to the property address
3. Rental Agreement Reference: Details of the original rental agreement including date and parties involved
4. Termination Date: Clear statement of when the rental agreement will terminate/has terminated
5. Property Return Details: Specified date and time for property handover/key return
6. Final Inspection: Proposed date and time for final property inspection
7. Security Deposit: Statement regarding the return of security deposit and any deductions if applicable
8. Outstanding Payments: Confirmation of any pending payments or utilities to be settled
9. Forwarding Address: Tenant's new address for future correspondence
10. Closing and Signatures: Formal closing statement and space for signatures of both parties
1. Early Termination Details: Include when the agreement is being terminated before the original end date
2. Damage Report Reference: Include when there are specific damages to be addressed
3. Utility Transfer: Include when there are specific requirements for transferring or terminating utility accounts
4. Maintenance Issues: Include when there are outstanding maintenance issues to be resolved
5. Key Return Checklist: Include when multiple sets of keys or access cards need to be returned
6. Cleaning Requirements: Include when specific cleaning requirements need to be highlighted
1. Property Condition Report: Detailed documentation of the property's current condition with photographs
2. Final Payment Calculation: Breakdown of any final payments, including utilities, rent adjustments, and security deposit deductions
3. Key Inventory List: List of all keys, access cards, and remote controls to be returned
4. Utility Reading Form: Final readings for all relevant utilities
5. Forwarding Address Declaration: Formal declaration of tenant's new address for future correspondence and deposit return
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Relevant Industries
Real Estate
Residential Property
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Retail
Hospitality
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Industrial
Education
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Relevant Teams
Legal
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Facilities Management
Property Administration
Operations
Asset Management
Administrative Support
Tenant Relations
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Relevant Roles
Property Manager
Real Estate Manager
Facilities Manager
Legal Counsel
Property Administrator
Lease Administrator
Real Estate Agent
Building Superintendent
Asset Manager
Operations Manager
Administrative Assistant
Tenant Relations Manager
Property Coordinator
Legal Administrator
Housing Officer
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