The Rental Lease Cancellation Letter is a crucial document used in Indonesian property law contexts to formally terminate existing lease agreements. It must comply with the Indonesian Civil Code (KUHPerdata) and local property regulations, which typically require written notice of termination. This document is essential when either party wishes to end a lease agreement, whether at the natural end of the term or through early termination. It should detail the termination date, property handover procedures, security deposit arrangements, and any outstanding obligations. The letter serves as official documentation of the termination and helps prevent future disputes by clearly stating the terms of the lease ending. Under Indonesian law, this document may need to be provided within specific notice periods depending on the original lease terms and local regulations.
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1. Header and Date: Full contact details of both parties and current date
2. Reference Line: Reference to the original lease agreement including its date and property address
3. Subject Line: Clear indication that this is a lease cancellation notice
4. Formal Notice of Termination: Clear statement of intention to terminate the lease and the effective date
5. Reason for Termination: Brief explanation of the reason for lease termination
6. Move-out Details: Specific date and time for property inspection and key handover
7. Closing and Signatures: Formal closing, space for signatures of both parties
1. Security Deposit Details: Include when there is a security deposit to be returned, specifying the amount and process
2. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled
3. Property Damage Declaration: Include when there are specific property condition issues to be addressed
4. Forwarding Address: Include when the tenant needs to provide a new address for future correspondence
5. Early Termination Fees: Include when the termination occurs before the lease end date and involves penalty fees
1. Property Inspection Checklist: Detailed list for documenting the condition of the property at move-out
2. Utility Account Transfer Form: Form for transferring or terminating utility services
3. Security Deposit Settlement Statement: Detailed breakdown of any deductions from the security deposit
4. Photographic Evidence: Photos documenting the current condition of the property (if relevant)
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