A Guest House Invoice is a crucial document in Indonesia's hospitality sector, used whenever accommodation services are provided by guest houses to their customers. The document serves multiple purposes: it acts as a formal payment request, provides evidence for tax reporting, and serves as a record of the guest's stay. Indonesian law requires specific elements to be included, such as the provider's tax identification number (NPWP), VAT calculations (10%), local lodging tax, and all monetary amounts in Indonesian Rupiah. Guest houses must issue this invoice for each booking to comply with tax regulations and maintain proper business records. The document is particularly important for business travelers who need formal documentation for expense claims and for the guest house's tax reporting obligations.
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1. Guest House Details: Legal business name, address, tax identification number (NPWP), and contact information of the guest house
2. Guest Information: Full name, address, and contact details of the guest
3. Invoice Number and Date: Unique invoice number and date of issue
4. Service Details: Description of accommodation services, including room type, number of nights, check-in and check-out dates
5. Rate Breakdown: Daily room rate in IDR, number of nights, and subtotal
6. Tax Calculations: Breakdown of applicable taxes including VAT (10%) and local lodging tax
7. Total Amount: Final payable amount in IDR, including all taxes and charges
8. Payment Information: Payment terms, due date, and accepted payment methods
9. Payment Status: Clear indication of whether the invoice is paid or unpaid
1. Additional Services: Itemized list of extra services provided (e.g., breakfast, laundry, transport) - include when additional services were provided
2. Deposits Paid: Details of any advance payments or deposits - include when deposits were received
3. Special Requests: Any special arrangements or requests fulfilled - include when special services were provided
4. Discount Details: Breakdown of any promotional rates or discounts applied - include when discounts were given
5. Group Booking Details: Information for multiple room bookings - include for group reservations
1. Service Itemization: Detailed breakdown of all services and charges (required for invoices exceeding certain amount as per tax regulations)
2. Terms and Conditions: Standard terms including cancellation policy, house rules, and payment terms
3. Tax Certificate: Copy of tax registration certificate (when required for business clients)
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Travel
Accommodation Services
Business Services
Real Estate
Property Management
Relevant Teams
Finance
Operations
Front Office
Administration
Accounts
Revenue Management
Guest Relations
Property Management
Compliance
Tax
Relevant Roles
Guest House Manager
Front Desk Manager
Accounts Receivable Clerk
Bookkeeper
Financial Controller
Operations Manager
Revenue Manager
Accommodation Manager
Tax Compliance Officer
Administrative Assistant
Property Manager
Business Owner
Finance Director
Hotel Administrator
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