The Student Termination Letter is a crucial document used by educational institutions in Indonesia when formally ending a student's enrollment. It is typically issued after documented academic failures, serious disciplinary infractions, or other substantial breaches of institutional policies. The document must comply with Indonesian education laws, particularly Law No. 20 of 2003 and related ministerial regulations, requiring clear articulation of termination grounds, prior warnings or communications, and appeal procedures. The letter serves both as a legal notice and an official record, protecting both the institution's interests and student's rights under Indonesian law. It should be drafted with careful attention to legal requirements, institutional policies, and proper documentation of the circumstances leading to termination.
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1. Header Information: Official letterhead, date, reference number, and address of both the educational institution and the student
2. Student Details: Full name, student ID number, program/course of study, and enrollment year
3. Subject Line: Clear indication that this is a termination notice
4. Grounds for Termination: Specific reason(s) for termination with reference to relevant institutional policies or regulations
5. Prior Communications: Reference to previous warnings, academic probation notices, or relevant correspondence
6. Effective Date: Clear statement of when the termination takes effect
7. Appeal Rights: Information about the student's right to appeal and the process involved, as required by Indonesian education regulations
8. Closing: Formal closing, signature block with name and title of authorized official
1. Financial Implications: Include when there are outstanding fees or refund considerations
2. Academic Record Access: Include when specifying how the student can obtain transcripts or academic records
3. Property Return: Include when the student needs to return institutional property (library books, equipment, etc.)
4. Visa Implications: Include for international students regarding student visa status
5. Counseling Services: Include when offering access to support services or career counseling
1. Academic Performance Record: Summary of relevant academic performance or incident reports leading to termination
2. Prior Warning Notices: Copies of previous warning letters or academic probation notices
3. Appeal Procedure Document: Detailed information about the appeal process and requirements
4. Institutional Policies: Relevant excerpts from institutional policies supporting the termination decision
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Student Services
Legal
Administration
Compliance
Student Records
Quality Assurance
Student Support Services
Relevant Roles
Academic Director
Dean
Program Coordinator
Student Affairs Manager
Academic Registrar
Compliance Officer
Education Administrator
Legal Counsel
Head of Department
Student Services Director
Enrollment Manager
Academic Board Secretary
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