The Termination Of Contract Of Lease Letter is a crucial document in Indonesian property law that formally ends a lease relationship between parties. It is used when either the landlord or tenant wishes to terminate a lease agreement, whether at the natural end of the lease term or prematurely according to conditions specified in the original agreement. The document must comply with Indonesian Civil Code (KUHPer) requirements and relevant local regulations, particularly regarding notice periods and termination procedures. This letter typically includes essential information such as property details, termination date, conditions for property surrender, final settlement terms, and any specific requirements for the handover process. It serves as legal protection for both parties and helps ensure a clear, documented conclusion to the lease relationship.
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1. Letter Date and Address Block: Full contact details of both landlord and tenant, including registered addresses
2. Subject Line: Clear indication that this is a lease termination notice with reference number of original lease
3. Lease Reference Information: Details of the original lease including date, property address, and parties involved
4. Termination Declaration: Clear statement of intention to terminate the lease and citation of relevant clause from original lease agreement
5. Effective Date: Specific date when the termination will take effect
6. Property Handover Requirements: Specific conditions for returning the property, including cleaning and repair obligations
7. Final Settlement Details: Information about final rent payment, utility bills, and other financial obligations
8. Closing and Signature: Professional closing, space for signatures of both parties, and date
1. Security Deposit Return: Include when there is a security deposit to be returned, specifying amount and conditions
2. Outstanding Payments: Include when there are any unpaid rent or other charges that need to be addressed
3. Property Damage Declaration: Include when there are specific property damage issues that need to be documented
4. Early Termination Justification: Include when the termination is occurring before the planned end date of the lease
5. Forwarding Address: Include when the tenant needs to provide a new address for future correspondence
6. Mutual Agreement Statement: Include when the termination is by mutual consent of both parties
1. Property Inspection Checklist: Detailed list of property conditions to be checked during final inspection
2. Outstanding Payments Schedule: Itemized list of any remaining payments or refunds due
3. Photo Documentation: Photos of property condition, if relevant
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Utility Account Details: List of utility accounts that need to be transferred or terminated
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