The Employee Transfer Letter is a crucial document used in Irish business operations when an employee is being transferred to a new position, department, or related entity. It serves as an official record of the transfer terms and ensures compliance with Irish employment law, including the Transfer of Undertakings (Protection of Employment) Regulations 2003 and various employment protection acts. This document is essential when companies undergo restructuring, internal reorganization, or when employees are moved between affiliated companies. The letter typically includes details about the new role, preserved terms and conditions, transfer date, and confirmation of continued service recognition. It helps protect both employer and employee interests while ensuring transparency and legal compliance throughout the transfer process.
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1. Letterhead and Date: Company letterhead, current date, and employee's contact details
2. Opening and Personal Address: Formal salutation addressing the employee by name
3. Transfer Context: Clear explanation of the business context and reason for the transfer
4. Current Role Details: Summary of current position, location, and reporting structure
5. New Role Details: Detailed information about the new position, location, and reporting structure
6. Transfer Date: Specific date when the transfer will take effect
7. Terms and Conditions: Confirmation of maintained terms and conditions or specific changes
8. Continuity of Service: Confirmation that length of service and associated benefits will be preserved
9. Action Required: Clear instructions on what the employee needs to do to acknowledge or accept the transfer
10. Closing: Signature block and contact information for questions
1. Relocation Support: Include when the transfer involves a change in work location and relocation assistance is being offered
2. Transition Period: Include when there will be a phased transition or handover period
3. Training Provisions: Include when specific training will be provided as part of the transfer
4. International Considerations: Include when transfer involves international elements or visa requirements
5. Temporary Arrangements: Include when temporary working arrangements are needed during the transfer period
1. Schedule 1 - Current Benefits Summary: Detailed list of current benefits and entitlements being transferred
2. Schedule 2 - New Role Description: Detailed job description and responsibilities in the new role
3. Appendix A - Acknowledgment Form: Form for employee to sign accepting the transfer terms
4. Appendix B - Key Contacts List: List of relevant HR and management contacts for the transfer process
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