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The Employment Record Letter is a crucial document in the Irish business environment, serving as an official verification of employment details and work history. It is typically requested when employees need formal documentation of their employment status for various purposes, including visa applications, mortgage applications, new employment verification, or government requirements. The letter must comply with Irish employment law, particularly the Terms of Employment (Information) Acts 1994-2014, and data protection legislation including GDPR. It contains essential information such as employment dates, positions held, and nature of employment, while optional elements like salary information or performance details can be included when specifically authorized. The document is particularly important in maintaining clear employment records and facilitating smooth transitions in employees' professional and personal endeavors.

1. Letterhead and Date: Company letterhead with full registered address and current date

2. Recipient Details: Full name and address of the employee or requesting party

3. Employment Confirmation: Statement confirming employment status and relationship with the company

4. Position and Duration: Job title(s) held and dates of employment (start date and end date if applicable)

5. Employment Status: Whether employment was full-time, part-time, or other arrangement

6. Key Responsibilities: Brief overview of main duties and responsibilities

7. Signature Block: Official signature, name, and title of authorized company representative