The New Hire Request Form is a fundamental document in the Irish employment context, serving as the initial step in the recruitment process. It is used whenever a department needs to create a new position or fill a vacancy, requiring formal authorization before recruitment can commence. The form captures essential information needed for compliance with Irish employment law, including position details, salary range, working arrangements, and resource requirements. It helps organizations maintain controlled growth, ensure proper budgeting, and create an audit trail for hiring decisions. The document typically requires multiple levels of approval and helps coordinate various departments involved in the onboarding process, from HR to IT and Finance.
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1. Hiring Manager Information: Details of the requesting manager, including name, department, and contact information
2. Position Details: Information about the role, including job title, department, reporting line, and employment type (permanent/temporary/contract)
3. Compensation Details: Proposed salary range, benefits package, bonus eligibility, and any other financial terms
4. Job Requirements: Essential qualifications, skills, experience, and any mandatory certifications
5. Working Arrangements: Proposed start date, working hours, location (office/hybrid/remote), and any shift patterns
6. Budgetary Approval: Confirmation of budget allocation and cost center information
7. Recruitment Channel: Preferred recruitment method (internal/external/both) and advertising requirements
8. Equipment Requirements: IT equipment, software licenses, and other tools needed for the role
1. Work Permit Requirements: To be included when position may be open to non-EEA candidates requiring employment permits
2. Relocation Package: Details of any relocation assistance offered, used when position involves relocating candidates
3. Professional Membership Requirements: For roles requiring specific professional memberships or registrations
4. Training Requirements: Specific training needs or certifications that must be completed upon hiring
5. Language Requirements: When specific language skills are necessary for the role
6. Security Clearance: For positions requiring specific security clearances or background checks
1. Job Description: Detailed description of the role, responsibilities, and requirements
2. Organizational Chart: Shows where the position fits within the team/department structure
3. Salary Scale: Applicable salary bands and progression criteria
4. Required Qualifications Checklist: Checklist of mandatory and desired qualifications for the role
5. Equipment Specification List: Detailed list of all equipment and access requirements for the role
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