The Permanent Employee Letter is a fundamental document in Indian employment relationships, used when companies hire employees on a permanent (non-temporary) basis. It serves as the primary document establishing the employment relationship and must comply with various Indian labor laws and regulations. This letter should be issued at the time of hiring or when converting temporary employees to permanent status. It includes essential information such as compensation structure, benefits, working conditions, and statutory compliances specific to Indian jurisdiction. The document needs to address mandatory requirements under key legislation such as the Industrial Employment Act, Minimum Wages Act, and Employees' Provident Fund Act, while also incorporating company-specific policies and terms. It forms the basis for long-term employment and provides legal protection to both parties involved.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Details and Date: Official letterhead, company details, and date of the letter
2. Employee Details: Full name and address of the employee
3. Job Title and Position: Specific designation and role being offered
4. Start Date: Confirmed date of employment commencement
5. Compensation Structure: Base salary, allowances, and other monetary benefits
6. Work Location: Primary workplace location and any flexibility arrangements
7. Working Hours: Standard working hours, days of work, and overtime policies
8. Probation Period: Duration and terms of the probationary period
9. Leave Entitlement: Annual, sick, casual, and other leave policies
10. Notice Period: Required notice period for resignation or termination
11. Confidentiality Clause: Terms regarding confidential information and trade secrets
12. Code of Conduct: Reference to company policies and expected behavior
13. Statutory Benefits: PF, ESI, gratuity, and other mandatory benefits
14. Acceptance and Signature: Space for employee acceptance and signatures
1. Stock Options: Details of any stock option plans, used when the company offers equity compensation
2. Remote Work Policy: Specific terms for remote working arrangements, used when remote work is permitted
3. Non-Compete Clause: Restrictions on working with competitors, used for senior positions or sensitive roles
4. Relocation Terms: Relocation assistance and terms, used when employee needs to relocate
5. Training Commitments: Mandatory training requirements and bonds, used for roles requiring specific training
6. Variable Pay Structure: Commission or performance-based pay details, used for sales or performance-linked roles
7. International Travel: Terms for international travel and assignments, used for roles requiring travel
1. Schedule A - Compensation Breakdown: Detailed breakdown of salary components and calculations
2. Schedule B - Job Description: Detailed responsibilities and expectations of the role
3. Schedule C - Company Policies: Key company policies and procedures referenced in the letter
4. Appendix 1 - Benefits Summary: Comprehensive list of all benefits and eligibility criteria
5. Appendix 2 - Required Documents: List of documents required for employment verification
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Education
Professional Services
Telecommunications
Construction
Hospitality
Media and Entertainment
Energy
Automotive
Pharmaceuticals
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Engineering
Research and Development
Customer Support
Administration
Product Management
Quality Assurance
Information Technology
Business Development
Executive Leadership
Relevant Roles
Software Engineer
Account Manager
Human Resources Manager
Marketing Executive
Financial Analyst
Operations Manager
Sales Representative
Project Manager
Research Scientist
Administrative Assistant
Product Manager
Business Analyst
Quality Assurance Engineer
Customer Service Representative
Director
Vice President
Chief Executive Officer
Chief Financial Officer
Department Head
Team Lead
Find the exact document you need
Mental Harassment Complaint Letter
A formal complaint document used in Indian workplaces to report and seek redressal for mental harassment incidents, aligned with Indian workplace harassment laws and organizational policies.
find out more
Letter For Permission To Be Absent From Work
A formal leave request letter used in Indian workplaces to obtain authorized absence from work, complying with Indian labor laws and company policies.
find out more
Job Application Letter For Any Available Vacancy
A formal letter under Indian jurisdiction expressing interest in potential employment opportunities within an organization, used when applying for any suitable vacant position.
find out more
Full And Final Settlement Letter To Employee
A formal document under Indian law that finalizes all financial and legal settlements between an employer and departing employee, detailing final payments, benefits, and obligations.
find out more
Change Of Working Hours Letter To Employee
A formal letter under Indian labor law notifying employees of changes to their working hours and related terms of employment.
find out more
Application Letter For Municipality Job
A formal job application letter for municipal employment in India, following local government recruitment protocols and requirements.
find out more
Application Letter For Lecturing Job
A formal application letter for a lecturing position in Indian educational institutions, complying with UGC guidelines and Indian academic standards.
find out more
Application Letter For Job Order In Government
A formal application letter for government positions in India, following civil service regulations and recruitment policies.
find out more
Apology Letter To Boss For Poor Performance
A formal apology letter from an employee to their supervisor addressing performance issues, aligned with Indian workplace regulations and professional standards.
find out more
Apology Letter To Boss For Leaving The Company
A formal yet personal letter combining resignation notice and appreciation to one's supervisor, structured according to Indian business practices and employment regulations.
find out more
Apology Letter For Absence From Work Without Notice
A formal apology letter used in Indian workplaces to address and document an instance of unauthorized absence from work, complying with Indian labor laws and business practices.
find out more
Supervisor Recommendation For Promotion Letter For Employee
A formal recommendation letter from a supervisor supporting an employee's promotion in an Indian organization, complying with local employment laws and company policies.
find out more
Permission Letter For Higher Education For Govt Employees
An Indian government administrative document granting permission to government employees to pursue higher education while maintaining their employment status.
find out more
Commitment Letter For Job
A legally binding employment offer document under Indian law that outlines key terms and conditions of employment between an employer and prospective employee.
find out more
Salary Loan Request Letter To Employer
A formal letter used in India by employees to request a salary loan from their employer, including loan details and repayment terms in accordance with Indian employment laws.
find out more
Probation Period Letter
An Indian employment document that establishes the terms and conditions of an employee's probationary period, aligned with Indian labor laws and employment regulations.
find out more
Employee Not Meeting Expectations Letter
A formal notice under Indian employment law addressing employee performance concerns and outlining required improvements with specified timelines and consequences.
find out more
Employee Handbook Welcome Statement
An introductory welcome statement for employee handbooks in India, combining company culture with compliance to Indian labor laws.
find out more
Absence Excuse Letter For Work
A formal letter documenting employee absence from work, compliant with Indian labor laws and company policies, serving as an official record for HR and legal purposes.
find out more
Rejoining Letter After Maternity Leave For Government Employees
An official letter for Indian government employees returning to work after maternity leave, compliant with Indian maternity benefit laws and civil service regulations.
find out more
Character Reference Letter From Employer
An official employer-issued document under Indian law that provides a professional assessment of an employee's character and conduct during employment.
find out more
Absconding Letter To Employee
A formal notice under Indian law documenting an employee's unauthorized absence from work and its consequences.
find out more
Request Letter For Certificate Of Employment After Resignation
A formal request letter used in India to obtain an employment certificate from a previous employer, following resignation.
find out more
Job Letter From Employer
A legally compliant employment letter under Indian law that formally establishes the terms and conditions of employment between employer and employee.
find out more
Shift Change Letter To Employee
A formal letter under Indian labor law notifying an employee of changes to their work shift timing and seeking their acknowledgment.
find out more
Responsibility Letter For Employee
An Indian law-compliant formal document that outlines an employee's specific duties, responsibilities, and accountability within their role at the organization.
find out more
Permanent Employee Letter
A legally binding employment document under Indian law that establishes permanent employment terms and conditions between employer and employee.
find out more
Letter Of Intent To Continue Working
A formal Indian employment document confirming the continuation of an existing employment relationship, governed by Indian labor laws and employment regulations.
find out more
Job Contract Renewal Request Letter
A formal letter requesting employment contract renewal under Indian labor law framework, from employee to employer.
find out more
Informal Letter For Job Application
An informal yet professional job application letter used in the Indian job market to express interest in employment opportunities while maintaining local business communication standards.
find out more
General Job Application Letter
A formal job application document used in the Indian job market to express interest in employment opportunities and present professional qualifications to potential employers.
find out more
Appreciation Bonus Letter To Employee
An Indian law-compliant letter documenting the award of an appreciation bonus to an employee, including payment terms and conditions.
find out more
Application Letter For Job Order
A formal job application letter compliant with Indian employment laws and business practices, used to express interest in a specific job position and highlight relevant qualifications.
find out more
Warning Letter To Employee For Unacceptable Behaviour
A formal disciplinary document used in Indian workplaces to address and document employee misconduct, serving as an official warning and record under Indian labor laws.
find out more
Simple Maternity Leave Letter To Employer
A formal letter requesting maternity leave from an employer in India, compliant with the Maternity Benefit Act, 2017, specifying leave duration and relevant details.
find out more
Job Transfer Request Letter
A formal letter used in Indian organizations to request and document an employee's transfer to a different department, location, or role within the same company.
find out more
Letter Of Intent For A Job
An Indian-law compliant preliminary employment offer document outlining key terms and conditions of proposed employment before the formal contract.
find out more
Employee Clearance Letter
An official document under Indian law certifying an employee's complete clearance of all organizational obligations and exit formalities.
find out more
Termination Of Contract Letter
A formal letter governed by Indian law that officially communicates the termination of a contractual relationship between parties, including termination grounds and effective date.
find out more
Letter Of Resumption To Work
A formal document under Indian labor law that officially documents and authorizes an employee's return to work after a period of absence.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)