The Permanent Employee Letter is a fundamental document in Dutch employment relationships, used when offering indefinite (permanent) employment to new hires or converting fixed-term contracts to permanent positions. It must comply with Dutch employment law, particularly Book 7 of the Dutch Civil Code, and include all mandatory employment terms required by legislation. The document serves multiple purposes: it formally establishes the employment relationship, sets out key terms and conditions, ensures legal compliance, and provides clarity to both parties regarding their rights and obligations. This letter should be drafted with consideration of any applicable collective labor agreements (CAO), works council requirements, and industry-specific regulations. The document typically requires input from HR, legal, and management teams to ensure comprehensive coverage of all necessary elements while maintaining compliance with Dutch employment law.
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1. Letterhead and Date: Company letterhead with full legal entity details and date of the letter
2. Employee Details: Full name and address of the employee
3. Position and Start Date: Job title, department, reporting line, and employment start date
4. Nature of Employment: Confirmation of permanent employment contract (onbepaalde tijd)
5. Working Hours: Standard working hours per week and working days
6. Place of Work: Primary work location and any flexibility arrangements
7. Salary and Benefits: Base salary, holiday allowance, any bonuses, and payment frequency
8. Holiday Entitlement: Annual leave entitlement and policy
9. Notice Period: Notice period for termination by either party
10. Collective Agreement: Reference to applicable CAO if relevant
11. Closing and Signatures: Signature blocks for employer and employee, acceptance declaration
1. Probationary Period: Include if a probationary period is required (max 2 months for permanent contracts)
2. Company Car: Include if a company car is part of the employment package
3. Stock Options/RSUs: Include if equity compensation is offered
4. Non-Competition Clause: Include if a non-compete agreement is required (must provide compensation)
5. International Travel: Include if role requires regular international travel
6. Flexible Working: Include if specific hybrid or remote working arrangements apply
7. Additional Insurance: Include if company provides additional health or disability insurance
8. Education/Training: Include if specific training requirements or education benefits apply
9. Pension Scheme: Include if company offers a pension scheme above mandatory requirements
1. Employee Handbook: Reference to company policies and procedures
2. Job Description: Detailed description of role and responsibilities
3. Benefits Overview: Detailed explanation of all benefits and secondary conditions
4. Confidentiality Agreement: If required separately from main employment letter
5. Code of Conduct: Company's code of conduct and ethical guidelines
6. IT and Security Policy: Company's IT usage and security guidelines
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Technology
Financial Services
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Hospitality
Transportation
Energy
Telecommunications
Media
Real Estate
Non-profit
Government
Consulting
Research and Development
Relevant Teams
Human Resources
Legal
Finance
Information Technology
Sales
Marketing
Operations
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Supply Chain
Business Development
Strategy
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Software Engineer
Project Manager
Sales Representative
Marketing Manager
HR Manager
Operations Director
Research Scientist
Account Manager
Business Analyst
Product Manager
Financial Analyst
Legal Counsel
Administrative Assistant
Customer Service Representative
Data Scientist
Design Engineer
Quality Assurance Specialist
Supply Chain Manager
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