The Employee Onboarding Form serves as a crucial document in the employment initiation process under Maltese law. It is designed to be used at the commencement of employment to gather all necessary information from new employees while ensuring compliance with Malta's employment legislation, including the Employment and Industrial Relations Act and GDPR requirements. The form standardizes the collection of essential employee data, facilitates proper record-keeping, and helps establish clear employment relationships. It includes sections for personal information, employment details, statutory declarations, and various acknowledgments required by Maltese law. This document is typically used as part of the broader onboarding process and serves as a foundation for creating employee records and ensuring all legal and administrative requirements are met at the start of employment.
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1. Personal Information: Basic details including full name, ID/passport number, date of birth, address, contact information, and emergency contact details
2. Employment Details: Position, department, start date, work location, reporting manager, and employment type (full-time/part-time)
3. Tax and Social Security Information: Tax registration number, social security number, and tax status declaration
4. Banking Information: Bank account details for salary payments
5. Qualifications and Experience: Educational background, professional qualifications, and relevant work experience
6. Health and Safety Information: Medical conditions relevant to employment, emergency medical contacts, and any workplace accommodations required
7. Data Protection Acknowledgment: Employee consent for data processing and statement about GDPR compliance
8. Declaration and Signature: Employee confirmation that all provided information is accurate and complete
1. Work Permit Details: For non-EU employees, including permit number, validity dates, and residency status
2. Professional Memberships: For roles requiring specific professional affiliations or registrations
3. Vehicle and Parking: For employees requiring company parking or using company vehicles
4. IT Systems Access: For roles requiring specific system access or equipment
5. Uniform Requirements: For positions requiring specific clothing or uniform sizes
6. Previous Employment Verification: For positions requiring background checks or employment history verification
1. Schedule A - Document Checklist: List of required documents to be submitted with the form (ID copies, certificates, etc.)
2. Schedule B - Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies
3. Schedule C - Emergency Contact Details: Detailed emergency contact information form
4. Schedule D - Health Insurance Registration: Health insurance scheme details and dependent information
5. Schedule E - Data Protection Notice: Detailed information about how personal data will be processed and stored
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Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Gaming and iGaming
Information Technology
Manufacturing
Tourism and Hospitality
Healthcare
Professional Services
Retail
Education
Maritime
Construction
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Payroll
Operations
Administration
People and Culture
Talent Management
Relevant Roles
HR Manager
HR Director
HR Administrator
Recruitment Manager
Talent Acquisition Specialist
Office Manager
Department Manager
Line Manager
Operations Manager
Compliance Officer
Legal Counsel
Payroll Manager
HR Business Partner
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