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A Commercial Invoice is the key document you need when shipping goods internationally to or from Malaysia. It acts as proof of sale and helps customs officers determine the true value of your shipment, calculate import duties, and clear your goods through border control.

Under Malaysian customs regulations, your Commercial Invoice must include specific details like the seller's and buyer's information, complete item descriptions, quantities, unit prices, and total value. Malaysian businesses often use it alongside other trade documents like the Customs Form K1 and Certificate of Origin to comply with local import-export requirements.

Use a Commercial Invoice every time you ship goods internationally to or from Malaysia. This essential document becomes necessary the moment you agree to an import or export transaction, before your goods can clear customs at either end of their journey.

Malaysian businesses need Commercial Invoices for all cross-border trade, from simple retail shipments to complex industrial exports. Prepare one when selling to overseas buyers, buying from foreign suppliers, or handling temporary exports for trade shows and repairs. Malaysian Customs requires this document for calculating duties, verifying shipment values, and maintaining accurate trade records.

• Proforma Invoice For International Shipping: Used before finalizing international sales to quote prices and secure buyer commitment
• International Commercial Invoice: Standard format for completed international sales, containing full transaction details for customs clearance
• Non Commercial Invoice: For shipping samples, gifts, or items without commercial value
• Commercial Invoice And Tax Invoice: Combined document meeting both customs requirements and Malaysian GST regulations

• Exporters and Manufacturers: Create and issue Commercial Invoices when selling goods internationally from Malaysia
• Customs Officers: Review these documents to assess duties, verify declarations, and clear shipments at Malaysian borders
• Freight Forwarders: Handle Commercial Invoices as part of export documentation, ensuring compliance with shipping requirements
• Import-Export Companies: Use these invoices daily for international trade transactions and customs declarations
• Bank Officers: Process Commercial Invoices for trade financing and letter of credit transactions

• Basic Details: Gather complete company information for both seller and buyer, including business registration numbers and addresses
• Product Information: List exact descriptions, HS codes, quantities, unit prices, and total value of goods in the agreed currency
• Shipping Details: Compile Incoterms, port information, package counts, weights, and dimensions
• Trade Requirements: Check Malaysian customs rules for specific product categories and required declarations
• Document Format: Use our platform's Malaysian-compliant Commercial Invoice template to ensure all mandatory elements are included correctly

• Invoice Header: Full company names, addresses, and registration numbers of both seller and buyer as per Malaysian business records
• Product Details: Complete item descriptions, HS codes, country of origin, quantities, and unit prices matching purchase orders
• Financial Information: Total value, currency, payment terms, and bank details compliant with Bank Negara Malaysia guidelines
• Shipping Information: Delivery terms (Incoterms), port details, package specifications meeting Malaysian customs requirements
• Authentication Elements: Company stamp, authorized signature, and invoice number following local business practices

A Commercial Invoice differs significantly from a standard Invoice Form in several important ways. While both documents record sales transactions, they serve distinct purposes under Malaysian law and business practice.

• Legal Purpose: Commercial Invoices are specifically designed for international trade and customs clearance, while Invoice Forms handle domestic transactions only
• Required Content: Commercial Invoices must include export-specific details like HS codes, country of origin, and Incoterms, which aren't needed in regular Invoice Forms
• Regulatory Compliance: Commercial Invoices follow Malaysian Customs requirements and international trade regulations, while Invoice Forms mainly comply with local tax laws
• Documentation Value: Commercial Invoices serve as official customs declaration documents and can be used for trade financing, unlike basic Invoice Forms which primarily record local sales