This 90 Day Termination Notice is a crucial document used in the Malaysian employment context when initiating the termination of employment relationships that require extended notice periods. It is particularly relevant for senior positions, executive roles, or situations where significant handover periods are necessary. The document complies with Malaysian employment law, including the Employment Act 1955 and related regulations, and is designed to provide clear communication of termination terms, transition arrangements, and final settlement details. It serves to protect both employer and employee interests by clearly documenting the termination process, notice period, and associated obligations. The notice is commonly used in corporate settings where professional separation procedures and comprehensive handover processes are essential.
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1. Notice Header: Formal letterhead, date, and reference number of the notice
2. Recipient Details: Full name, position, and address of the employee receiving the notice
3. Subject Line: Clear indication that this is a 90-day termination notice
4. Employment Details: Current position, department, and employment start date
5. Notice Period Statement: Clear statement of the 90-day notice period, including start and end dates
6. Legal Basis: Reference to relevant employment contract clauses and Malaysian employment law
7. Transition Requirements: Employee's duties and responsibilities during the notice period
8. Final Working Arrangements: Details of the employee's final working day and handover requirements
1. Garden Leave Provisions: To be included if the employee will be placed on garden leave during the notice period
2. Confidentiality Reminder: Include for employees with access to sensitive information or senior positions
3. Post-Employment Restrictions: Reference to existing non-compete or non-solicitation clauses if applicable
4. Early Release Option: Terms for mutual agreement to shorten the notice period if applicable
5. Bonus and Commission Arrangements: Include for sales staff or employees with variable compensation
6. International Assignment Provisions: Include for expatriate employees or those on international assignments
1. Schedule A - Benefits Summary: Detailed breakdown of final salary, benefits, and entitlements
2. Schedule B - Handover Checklist: List of projects, responsibilities, and documents requiring handover
3. Schedule C - Company Property: List of company assets to be returned before the last working day
4. Appendix 1 - Exit Procedures: Standard company procedures for departing employees
5. Appendix 2 - Final Settlement Calculation: Detailed calculation of final settlement including all statutory payments
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