The Not Renewing Lease Letter is an essential document in Malaysian property law practice, used when a tenant decides not to continue their lease beyond its current term. It must be prepared and delivered in accordance with Malaysian legal requirements, particularly those outlined in the National Land Code 1965 and the Contracts Act 1950. This document should be used when approaching the end of a fixed-term lease period, typically requiring submission within the notice period specified in the original lease agreement (commonly 1-3 months before expiration). The letter serves multiple purposes: it formally documents the tenant's intention, helps avoid automatic renewal clauses, protects against potential claims of improper notice, and initiates the process for lease termination and property handover. It's particularly important in Malaysia's property market where formal written communication is highly valued and often legally required for property matters.
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1. Letter Header: Full contact details of the sender (tenant) including name, current rental property address, and contact information
2. Date: Current date of writing the letter
3. Recipient Details: Landlord's/property manager's full name and address
4. Subject Line: Clear indication that this is a notice of non-renewal of lease
5. Lease Reference: Details of the current lease agreement including property address and original lease date
6. Notice Statement: Clear statement of intention not to renew the lease and the intended vacancy date
7. Notice Period Compliance: Reference to compliance with required notice period as per lease agreement
8. Closing: Professional closing, signature, and printed name of the tenant
1. Forwarding Address: Include when tenant wishes to provide new address for future correspondence or security deposit return
2. Inspection Request: Include when tenant wants to formally request a move-out inspection
3. Outstanding Matters: Include when there are any pending maintenance issues or other matters that need addressing
4. Security Deposit: Include when specifically requesting return of security deposit and preferred method of return
5. Reason for Non-Renewal: Include when maintaining good relations is important or when required by lease terms
6. Gratitude Statement: Include when tenant wishes to maintain good relations with landlord for future references
1. Copy of Original Lease: Attach a copy of the original lease agreement for reference
2. Move-out Checklist: If provided by landlord or required by lease, attach the move-out cleaning and inspection checklist
3. Photographic Evidence: If relevant, attach dated photographs of the property's current condition
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