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The Absenteeism Termination Letter is a critical human resource document used in Malaysian employment contexts when an employee has demonstrated a pattern of unauthorized absences or has been absent without leave for an extended period. This document is essential for ensuring compliance with Malaysian employment law, particularly the Employment Act 1955 and Industrial Relations Act 1967. It should be issued after proper documentation of absences, attempting to contact the employee, and following due process including prior warnings where applicable. The letter must carefully detail the grounds for termination, include relevant dates and instances of absence, reference previous communications, and specify final payment arrangements. It serves both as a formal notification of employment termination and as evidence of proper termination procedure in case of future disputes.

1. Letter Header: Company letterhead, date, reference number, and proper addressing to the employee including their full name, employee ID, and position

2. Subject Line: Clear indication that this is a termination letter due to absenteeism

3. Factual Background: Detailed chronology of unauthorized absences, including specific dates and duration

4. Previous Communications: Reference to prior warnings, show-cause letters, or attempts to contact the employee

5. Legal Basis: Citation of relevant provisions from employment contract and Employment Act 1955 justifying the termination

6. Termination Statement: Clear statement of employment termination, effective date, and grounds for termination

7. Final Payment Details: Information about final salary, outstanding benefits, and payment arrangements

8. Company Property: Instructions for returning company property and settling any outstanding matters

9. Closure: Formal closing, including signature block for authorized company representative