An Employment Verification Letter For Terminated Employee is a crucial document in the Malaysian employment landscape, used when former employees require official confirmation of their previous employment for various purposes such as new job applications, visa applications, or loan applications. The document must comply with Malaysian employment laws, including the Employment Act 1955 and Personal Data Protection Act 2010. It provides verified information about the former employee's tenure, position, and other relevant details as permitted by law. This type of letter is commonly requested by potential employers, financial institutions, or immigration authorities, and serves as an official record of the employment relationship that has been terminated.
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1. Letter Header: Company letterhead, date, reference number, and recipient's address
2. Subject Line: Clear indication that this is an employment verification letter
3. Employee Information: Full name, identification number, and last known address of the employee
4. Employment Period: Start date and end date of employment
5. Position Details: Last position held and nature of employment (full-time, part-time, contract)
6. Confirmation Statement: Clear statement confirming the individual was employed by the company
7. Signatory Block: Name, position, and signature of the authorized company representative
1. Salary Information: Last drawn salary and benefits, included when specifically requested and with employee's consent
2. Reason for Termination: Brief statement of separation reason, only if required and agreed upon by both parties
3. Job Responsibilities: Brief description of main duties and responsibilities, if relevant to the verification purpose
4. Statutory Contributions: Confirmation of EPF, SOCSO, and other statutory contributions, if relevant
5. Performance Statement: Generic statement about work performance, only if positive and agreed upon
6. Contact Information: HR department contact details for further verification if needed
1. Employment Records: Copy of relevant employment records if required
2. Statutory Contributions Statement: Summary of EPF/SOCSO contributions if needed
3. Identity Verification: Copy of employee's identification documents if required
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Relevant Teams
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