The Cancel Tenancy Agreement Letter is a crucial document in Malaysian property law practice, used when either a tenant or landlord wishes to formally terminate an existing tenancy agreement. This document must comply with Malaysian legislation, including the National Land Code 1965 and Contracts Act 1950, while addressing specific terms outlined in the original tenancy agreement. It's commonly used in both residential and commercial contexts when a party needs to end a lease either at its natural conclusion or prematurely. The letter typically includes essential details such as property identification, termination date, notice period compliance, and arrangements for final inspection and key handover. It serves as a formal record of the termination notice and helps prevent future disputes regarding the tenancy's end.
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1. Sender's Details: Full name and address of the party sending the termination notice
2. Date: Current date when the cancellation letter is written
3. Recipient's Details: Full name and address of the other party
4. Subject Line: Clear indication that this is a notice to terminate tenancy agreement
5. Reference Details: Original tenancy agreement details including date and property address
6. Notice of Termination: Clear statement of intention to terminate the tenancy
7. Termination Date: Specific date when the tenancy will end
8. Key Handover: Proposed arrangements for returning keys and property inspection
9. Closing: Professional closing statement, signature block, and contact information
1. Security Deposit: Include when addressing the return of security deposit and any deductions
2. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
3. Property Condition: Include when there are specific agreements about repairs or restoration of the property
4. Forwarding Address: Include when providing a new address for future correspondence
5. Early Termination Justification: Include when termination is before the agreed end date and requires explanation
6. Mutual Agreement Reference: Include when termination is based on a mutual agreement between parties
1. Copy of Original Tenancy Agreement: Attachment of the original tenancy agreement being terminated
2. Property Inspection Checklist: Optional checklist for documenting property condition upon vacancy
3. Utility Bills Statement: Optional statement showing status of utility payments
4. Photographic Evidence: Optional photographs of property condition, if relevant
5. Mutual Termination Agreement: If applicable, attach any prior written agreement to terminate
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