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The Contract Termination Letter Non Renewal is a crucial business document used in Malaysia when a party wishes to formally communicate their intention not to renew an existing contract that is approaching its expiration date. This document must comply with Malaysian legal requirements, particularly the Contracts Act 1950 and related commercial legislation. It is typically used when one party has decided not to continue the business relationship beyond the current contract term and needs to provide formal notice within the timeframe specified in the original agreement. The letter should include essential elements such as contract references, expiration dates, and any relevant transition arrangements. In the Malaysian business context, this document serves both legal and professional purposes, ensuring clear communication while maintaining business relationships and protecting both parties' interests.

1. Letter Header: Company letterhead, date, and recipient's address details

2. Subject Line: Clear indication that this is a Contract Termination Notice (Non-Renewal)

3. Contract Reference: Specific details of the original contract including date, parties, and contract reference number

4. Non-Renewal Statement: Clear statement of intention not to renew the contract

5. Key Dates: Current contract expiry date and final termination date

6. Legal Basis: Reference to relevant contract clause allowing non-renewal

7. Confirmation of Notice Period: Statement confirming that notice is being given within required timeframe

8. Closing Statement: Professional closing with contact information for further communication

9. Signature Block: Space for authorized signatory details and signature