The Clearance Certificate For Employee is a crucial document in Malaysian employment practice that formally concludes the employer-employee relationship. It is typically issued when an employee leaves an organization, whether through resignation, retirement, or termination, and after all exit formalities have been completed. The certificate confirms that the employee has settled all financial obligations, returned company property, and complied with statutory requirements under Malaysian law, including EPF and SOCSO regulations. This document protects both parties by preventing future disputes and serves as evidence of proper employment closure. It is particularly important in the Malaysian context where formal documentation of employment matters is highly valued and often required for future employment prospects.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Employee and Company Details: Full identification details of the employee and the company, including employee ID, position, and department
2. Period of Employment: Confirmation of employment duration from start date to last working day
3. Financial Clearance: Confirmation that all salary, benefits, and other financial dues have been settled
4. Company Property Return: Confirmation of return of all company assets, equipment, and documents
5. Statutory Compliance: Confirmation of compliance with EPF, SOCSO, and tax requirements
6. Authentication: Date of issuance, authorized signatory details, and company stamp
1. Pending Matters: Used when there are specific ongoing matters that need to be noted or addressed
2. Performance Summary: Optional section if the certificate is to include a brief statement about the employee's conduct and performance
3. Non-Compete Reminder: Include if the employee was subject to non-compete or non-solicitation agreements
4. Project Handover Status: Used for employees who were handling critical projects requiring formal handover confirmation
1. Schedule A - Financial Settlement Details: Detailed breakdown of final settlements, if applicable
2. Schedule B - Company Property Checklist: Itemized list of company property returned
3. Schedule C - Departmental Clearance Checklist: Signatures from various department heads confirming clearance
4. Appendix 1 - Exit Interview Summary: Summary of exit interview findings, if conducted
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Hospitality
Energy
Transportation
Agriculture
Mining
Public Sector
Relevant Teams
Human Resources
Finance
Legal
Administration
Compliance
Payroll
Employee Relations
Corporate Secretariat
Operations
Relevant Roles
HR Manager
HR Director
Finance Manager
Company Secretary
Legal Counsel
HR Executive
Payroll Manager
Compliance Officer
Administrative Manager
Department Head
Operations Manager
HR Business Partner
Chief Human Resources Officer
Employee Relations Manager
Find the exact document you need
Employee Performance Appraisal Form
A Malaysian-compliant Employee Performance Appraisal Form for structured evaluation of employee performance and goal-setting.
find out more
Labor Certification Form
A Malaysian regulatory document that certifies employment relationships and compliance with local labor laws, used for both local and foreign worker employment verification.
find out more
Basic Job Application Form
A Malaysian-compliant job application form for collecting candidate information in accordance with local employment laws.
find out more
Guarantor Letter For New Employee
A Malaysian legal document where a guarantor assumes responsibility for a new employee's obligations and potential liabilities to their employer.
find out more
Termination Of Employment Form
A formal Malaysian employment termination document that outlines the terms, conditions, and obligations of employment separation in accordance with Malaysian law.
find out more
Self Evaluation Form For Employees
A Malaysian law-compliant self-evaluation form for employee performance assessment and professional development planning.
find out more
Probation Period Letter
A Malaysian employment document that establishes the terms and conditions of an employee's probationary period, in compliance with local labor laws.
find out more
Employee Contact Form
A Malaysian-compliant Employee Contact Form for maintaining essential employee information and contact details in accordance with local employment laws.
find out more
Employee Profile Form
A Malaysian-compliant employee information collection form capturing essential personal and professional details required for employment administration and statutory compliance.
find out more
Job Vacancy Form
A Malaysian-compliant Job Vacancy Form template for documenting and advertising employment opportunities, aligned with local employment laws and regulations.
find out more
Employee Requisition Form
A Malaysian-compliant internal document used to formally request and approve new hiring requirements within an organization.
find out more
Thank You Letter For Hiring Me
A formal Malaysian business letter expressing gratitude for employment offer and confirming job acceptance, following Malaysian professional communication standards.
find out more
Record Of Employment Letter
A formal Malaysian employment verification document confirming an individual's employment status and details, compliant with local employment laws.
find out more
No Dues Form For Employee
A Malaysian legal document confirming complete clearance and settlement of all employment-related obligations between an employee and employer upon termination of employment.
find out more
Employee Nomination Form
A Malaysian legal document for employees to designate beneficiaries for their employment-related benefits and entitlements.
find out more
Time Off Form
A Malaysian-compliant employee leave request and approval form that manages various types of time off requests in accordance with local employment laws.
find out more
Online Offer Letter
A Malaysian-compliant electronic employment offer letter that outlines employment terms and conditions while adhering to local digital commerce and labor laws.
find out more
Onboarding Feedback Form
A Malaysian law-compliant feedback form for evaluating new employee onboarding experiences and process effectiveness.
find out more
Employee Availability Form
A Malaysian-compliant form documenting employee work availability preferences and scheduling constraints, aligned with local employment laws.
find out more
Employee Suggestion Form
A Malaysian-compliant form for employees to submit workplace improvement suggestions, protecting both employer and employee interests.
find out more
Employee Emergency Contact Form
A Malaysian-compliant form for recording employee emergency contact information and related details for workplace emergency situations.
find out more
Employee Reimbursement Form
A Malaysian-compliant form for employees to claim reimbursement of business-related expenses, structured according to local employment and tax regulations.
find out more
Seasonal Workers Application Form
A Malaysian-compliant application form for seasonal workers, incorporating essential personal, professional, and legal requirements under Malaysian employment law.
find out more
Memorandum Letter For Employees
A Malaysian law-compliant employment letter documenting essential terms and conditions of employment between employer and employee.
find out more
Job Continuation Letter For Employee
A formal Malaysian employment document confirming the continuation of an employee's employment terms and conditions beyond an initial period.
find out more
Employment Letter Of Recommendation
A formal employment recommendation letter compliant with Malaysian law, providing professional assessment of an employee's performance and capabilities.
find out more
Evaluation Form For Employees
A Malaysian law-compliant employee evaluation form for systematic assessment of employee performance and professional development planning.
find out more
Employee Salary Certificate
A formal Malaysian employment document certifying an employee's salary and employment status, used for official purposes such as loan applications and visa processing.
find out more
Job Application Form
A Malaysian-compliant job application form for collecting candidate information in accordance with local employment and data protection laws.
find out more
Employee Clearance Form
A Malaysian legal document that systematically tracks and records an employee's exit process, ensuring compliance with local employment laws and protecting both parties' interests.
find out more
Probation Letter For Employee
A Malaysian employment document that establishes the terms and conditions of an employee's probationary period, in compliance with local employment laws.
find out more
Job Promotion Letter
A formal Malaysian employment document confirming an employee's promotion, including new role details, responsibilities, and terms under Malaysian law.
find out more
Employee Request Form
A standardized Employee Request Form for Malaysian organizations, facilitating various employee requests while ensuring compliance with local employment laws.
find out more
Lien Waiver Form
A Malaysian legal document where a party waives their right to place a lien on property or make claims against payment in construction projects.
find out more
Employee Of The Month Nomination Form
A Malaysian-compliant form for nominating exceptional employees for monthly recognition, including evaluation criteria and performance documentation.
find out more
Hiring Agreement
A Malaysian law-compliant employment agreement establishing terms and conditions between employer and employee.
find out more
Employee Record Form
A Malaysian-compliant employee record form capturing essential employee information and employment details as required by local employment laws.
find out more
Employee Complaint Form
A Malaysian-compliant Employee Complaint Form for formally documenting and processing workplace grievances and concerns under Malaysian employment law.
find out more
Termination Of Contract Letter
A formal document under Malaysian law used to officially terminate a contractual relationship, specifying termination details and remaining obligations.
find out more
Job Rejection Letter From Employee
A formal letter under Malaysian law where a prospective employee declines a job offer, including necessary professional courtesies and legal considerations.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)