The Confirmation Letter For Internship is a crucial document in the Malaysian business environment that formalizes the internship relationship between an organization and an intern. It is typically issued after initial discussions and agreements have been reached, but before the internship commences. This document serves multiple purposes: it confirms the intern's acceptance, outlines the terms and conditions of the internship, ensures compliance with Malaysian employment laws, and provides a clear reference point for both parties throughout the internship period. The letter should be drafted in accordance with the Employment Act 1955 and other relevant Malaysian legislation, particularly when addressing working hours, allowances, and workplace safety requirements. It's commonly used for both academic internships (where educational institutions are involved) and direct internship arrangements between companies and individuals.
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1. Letter Header: Company letterhead, date, and recipient's details
2. Subject Line: Clear indication that this is an internship confirmation letter
3. Opening Paragraph: Formal confirmation of the internship offer and expression of welcome
4. Position Details: Intern's role title and department/team placement
5. Duration: Start and end dates of the internship
6. Working Hours: Standard working hours and days
7. Location: Primary work location or office address
8. Supervisor: Name and position of the assigned supervisor
9. Compensation: Details of any stipend or allowance, if applicable
10. Closing: Congratulatory note and next steps
11. Signature Block: Authorized signatory details and space for signature
1. Benefits: Any additional benefits provided (meal allowance, transport, etc.) - include when benefits are offered
2. Confidentiality Statement: Brief confidentiality requirements - include when intern will handle sensitive information
3. Academic Requirements: Any specific academic obligations or credit requirements - include for academic internships
4. Remote Work Arrangements: Details about remote working policies - include if remote work is permitted
5. Insurance Coverage: Information about insurance coverage - include if specific insurance is provided
6. Project Scope: Overview of specific projects or responsibilities - include when projects are pre-defined
1. Schedule A - Detailed Job Description: Comprehensive outline of intern's roles and responsibilities
2. Schedule B - Company Policies: Key company policies and procedures applicable to interns
3. Schedule C - Learning Objectives: Specific learning goals and outcomes for the internship period
4. Schedule D - Required Documents: List of documents the intern needs to provide (e.g., ID, student visa, insurance forms)
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Technology
Banking & Finance
Manufacturing
Healthcare
Education
Retail
Professional Services
Media & Communications
Engineering
Hospitality
Construction
Energy
Telecommunications
Automotive
Agriculture
Relevant Teams
Human Resources
Legal
People Operations
Talent Acquisition
Learning & Development
Compliance
Administrative Services
Corporate Secretariat
Relevant Roles
Human Resources Manager
HR Director
Talent Acquisition Specialist
HR Business Partner
Legal Counsel
Company Secretary
Department Manager
Program Coordinator
Internship Supervisor
Training Manager
Recruitment Manager
HR Administrator
People Operations Manager
Chief Human Resources Officer
Legal Manager
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