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Confirmation Of Employment Letter For Visa for Malaysia

Confirmation Of Employment Letter For Visa Template for Malaysia

A Confirmation of Employment Letter for Visa is a formal document issued by employers in Malaysia to support employees' visa applications. The document, governed by Malaysian employment and immigration laws, serves as official verification of employment status, terms, and conditions. It includes essential details such as position, salary, duration of employment, and other relevant employment terms that immigration authorities require to process visa applications. The letter must comply with Malaysian Immigration Act 1959/63 requirements and related employment regulations.

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What is a Confirmation Of Employment Letter For Visa?

The Confirmation of Employment Letter for Visa is an essential document in the Malaysian immigration process, required when companies hire or continue to employ foreign workers. This document serves as official verification of employment status and terms, necessary for both initial visa applications and renewals. It must comply with Malaysian immigration regulations, particularly the Immigration Act 1959/63 and Employment Act 1955. The letter typically includes detailed information about the employment relationship, including position, salary, duration, and other terms that immigration authorities require to assess visa eligibility. It's commonly used for Employment Pass applications, Professional Visit Pass applications, and other work-related visa categories in Malaysia.

What sections should be included in a Confirmation Of Employment Letter For Visa?

1. Letter Header: Company letterhead including full legal company name, registration number, address, and contact details

2. Date and Reference: Current date and reference number for the letter

3. Addressing Line: To whom it may concern or specific immigration authority

4. Subject Line: Clear indication that this is an employment confirmation letter for visa purposes

5. Employee Information: Full name, passport number, nationality, and other identifying details of the employee

6. Employment Terms: Position title, employment status (permanent/contract), and start date of employment

7. Salary Information: Current salary, allowances, and other compensation details

8. Job Location: Primary workplace location and any travel requirements

9. Purpose Statement: Statement confirming the letter is for visa application purposes

10. Signature Block: Authorized signatory details, including name, position, and company stamp

What sections are optional to include in a Confirmation Of Employment Letter For Visa?

1. Employment Benefits: Details of additional benefits provided, used when relevant for visa category or when specifically requested

2. Project Assignment: Details of specific project or client assignment, needed for project-based work permits

3. Accommodation Details: Information about provided housing, required if company provides accommodation

4. Travel Requirements: Details about required business travel, needed for multiple-entry visas

5. Family Support Statement: Confirmation of support for dependent visas, needed when employee is bringing family

6. Previous Employment History: Information about tenure with company in other countries, useful for internal transfers

What schedules should be included in a Confirmation Of Employment Letter For Visa?

1. Employment Contract Copy: Certified copy of the employment contract

2. Job Description: Detailed description of roles and responsibilities

3. Company Profile: Brief company background and business registration documents

4. Academic Credentials: Copies of relevant qualifications and certificates

5. Passport Copy: Copy of employee's passport bio-data page

6. Recent Payslips: Last 3 months' payslips if already employed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Confirmation Letter

Sector

Sales

Cost

Free to use
Relevant legal definitions




















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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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