The Employee Letter of Employment is a crucial document used in Malaysia when hiring new employees or formalizing existing employment relationships. It serves as the primary document establishing the terms and conditions of employment, ensuring compliance with Malaysian employment laws, particularly the Employment Act 1955. The letter should be issued before or at the commencement of employment and must include mandatory elements such as wages, working hours, leave entitlements, and statutory benefits. This document is essential for both protecting employer and employee rights and providing clear documentation of the employment relationship. It forms the foundation for future reference regarding employment terms and helps prevent potential disputes by clearly stating all employment conditions upfront.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Employee Details: Full name, IC/Passport number, and address of the employee
3. Position and Department: Job title, department, and reporting relationship
4. Commencement Date: Start date of employment and employment status (permanent/contract)
5. Probation Period: Duration of probationary period and terms
6. Remuneration: Basic salary, allowances, and other monetary benefits
7. Working Hours: Standard working hours, days, and overtime arrangements
8. Leave Entitlements: Annual, medical, and other types of leave
9. Statutory Contributions: EPF, SOCSO, EIS, and income tax arrangements
10. Termination Notice: Notice period requirements for both parties
11. Confidentiality: Basic confidentiality obligations
12. Acceptance of Offer: Signature sections for employer and employee
1. Benefits and Insurance: Additional company benefits, medical insurance coverage - include when company offers benefits beyond statutory requirements
2. Bonus Structure: Performance bonus or other incentive schemes - include for roles with variable compensation
3. Travel Requirements: Travel obligations and arrangements - include for roles requiring regular travel
4. Stock Options: Employee stock option plans - include for companies offering equity compensation
5. Remote Work Policy: Work from home or remote work arrangements - include if applicable to the role
6. Non-Compete Clause: Restrictions on working with competitors - include for senior positions or roles with access to sensitive information
7. Flexible Benefits: Flexible benefit options and arrangements - include if company offers flexible benefit schemes
1. Job Description: Detailed outline of roles, responsibilities, and key performance indicators
2. Company Policies: Summary of key company policies and procedures
3. Benefits Schedule: Detailed breakdown of all benefits and eligibility criteria
4. Code of Conduct: Company's code of conduct and ethical guidelines
5. IT Policy: Guidelines for use of company IT resources and systems
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Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Administration
Production
Quality Assurance
Procurement
Public Relations
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Manager
Senior Executive
Executive
Administrator
Specialist
Coordinator
Analyst
Engineer
Technician
Sales Representative
Customer Service Representative
Human Resources Officer
Finance Officer
Operations Manager
Project Manager
Supervisor
Entry Level Staff
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