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The Job Contract Renewal Request Letter is a crucial document in Malaysian employment practices, typically used when an employee's fixed-term contract is approaching its end date and they wish to continue their employment with the organization. This document should be prepared and submitted several weeks before the current contract's expiration, allowing adequate time for review and processing. The letter must align with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. It serves multiple purposes: formally expressing the employee's interest in continuing employment, documenting their contributions and achievements, and potentially proposing updated terms for the new contract period. The document is particularly important in organizations that use fixed-term contracts and forms part of the official employment record.

1. Sender's Details: Full name, current position, employee ID, and department of the employee making the request

2. Date and Reference Number: Current date and any relevant reference numbers for the request

3. Recipient's Details: Name, title, and department of the person authorized to approve contract renewals (usually HR manager or immediate supervisor)

4. Subject Line: Clear indication that this is a contract renewal request

5. Current Contract Information: Details of the existing contract including start date, end date, and current position

6. Renewal Request Statement: Clear statement requesting contract renewal and proposed duration

7. Performance Summary: Brief overview of achievements and contributions during the current contract period

8. Closing Statement: Professional closing with expression of gratitude and hope for positive consideration

9. Signature Block: Full name, signature, and contact information of the requester