The New Hire Letter is a crucial document in the Malaysian employment context, used at the final stage of the recruitment process to formally offer employment to selected candidates. It serves as both a job offer and an initial employment contract, requiring careful preparation to ensure compliance with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. The document should be drafted to include all mandatory employment terms required by law while also incorporating company-specific policies and benefits. It's typically issued after successful negotiations and before the commencement of employment, requiring signature from both parties to formalize the employment relationship. The letter's content must be clear, comprehensive, and legally compliant while remaining accessible to the new employee.
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1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Employee Details: Full name and address of the employee
3. Job Title and Role: Specific position being offered and department/reporting structure
4. Employment Start Date: Confirmed start date and employment status (permanent/temporary/contract)
5. Compensation Package: Base salary, allowances, and frequency of payment
6. Working Hours: Standard working hours, days, and location of work
7. Benefits: Statutory and company benefits including leave entitlements, medical benefits, and insurance coverage
8. Probation Period: Duration of probation and terms of confirmation
9. Notice Period: Required notice period for termination by either party
10. Confidentiality: Basic confidentiality obligations
11. Acceptance Section: Space for employee acknowledgment and acceptance of the offer
1. Relocation Package: Include when offering relocation assistance to employees moving from different cities/countries
2. Commission Structure: For sales roles or positions with variable compensation components
3. Equity/Stock Options: For companies offering share-based compensation
4. Non-Compete Clause: For senior positions or roles with access to sensitive information
5. Remote Work Policy: For positions offering flexible or remote working arrangements
6. Language Requirements: For positions requiring specific language proficiency
7. Travel Requirements: For roles involving regular business travel
1. Job Description: Detailed outline of job responsibilities, duties, and expectations
2. Benefits Schedule: Comprehensive breakdown of all benefits and entitlements
3. Company Policies: Key company policies that form part of the employment terms
4. Bonus Structure: Detailed explanation of any performance bonus or incentive schemes
5. Code of Conduct: Company's code of conduct and ethical guidelines
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Technology
Manufacturing
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Healthcare
Retail
Education
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Construction
Hospitality
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Energy
Agriculture
Transportation
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Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Customer Service
Research & Development
Administration
Product Development
Quality Assurance
Business Development
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Human Resources Executive
Marketing Specialist
Sales Representative
Administrative Assistant
Operations Manager
Research Analyst
Customer Service Representative
Technical Support Specialist
Account Manager
Business Development Executive
Quality Assurance Engineer
Product Manager
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