A Salary Confirmation Letter is a crucial employment document in the Malaysian business context, typically issued upon an employee's request or as part of standard HR procedures. This document serves multiple purposes, from supporting visa applications to facilitating financial transactions. Under Malaysian employment law, the letter must accurately reflect the employee's current compensation structure, including basic salary, fixed allowances, and statutory deductions. The document's format and content should align with the Employment Act 1955 and related Malaysian labor laws, ensuring it meets legal requirements while providing necessary salary verification for third parties.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a Salary Confirmation Letter
3. Employee Information: Employee's full name, position, department, and employee ID
4. Current Salary Details: Basic salary amount, frequency of payment, and effective date
5. Statutory Contributions: Confirmation of EPF, SOCSO, and EIS contributions
6. Authentication: Signature of authorized person, designation, and company stamp
1. Allowances and Benefits: Include when the employee receives fixed allowances or benefits beyond basic salary
2. Salary Adjustment Details: Include when the letter is confirming a recent salary change or adjustment
3. Performance-Based Components: Include when confirming variable pay components like bonuses or commissions
4. Special Arrangements: Include for temporary salary arrangements or special payment terms
5. Confidentiality Statement: Include when there's a need to emphasize the confidential nature of salary information
1. Salary Breakdown Schedule: Detailed breakdown of salary components if compensation structure is complex
2. Benefits Summary: Detailed list of monetary and non-monetary benefits if applicable
3. Historical Salary Information: Previous salary details if letter is confirming an adjustment or promotion
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Hospitality
Agriculture
Energy and Utilities
Transportation and Logistics
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Finance
Legal
Payroll
Operations
Administration
Corporate Secretariat
Relevant Roles
Human Resources Director
HR Manager
Compensation and Benefits Manager
HR Business Partner
HR Administrator
Payroll Manager
Finance Director
Financial Controller
Company Secretary
Legal Counsel
Department Head
Line Manager
Operations Manager
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