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Work Permit Form for Malaysia

Work Permit Form Template for Malaysia

This is a mandatory legal document required under Malaysian immigration law for any organization seeking to employ foreign workers in Malaysia. The form serves as an official application to the Immigration Department of Malaysia for permission to employ non-Malaysian citizens. It captures comprehensive information about both the employer and the foreign worker, including company details, worker's personal information, employment terms, and statutory declarations. The document must comply with the Immigration Act 1959/63, Employment Act 1955, and other relevant Malaysian employment regulations.

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What is a Work Permit Form?

The Work Permit Form is a crucial document required by Malaysian authorities for any organization intending to employ foreign workers in Malaysia. This form must be submitted to the Immigration Department of Malaysia (JIM) as part of the formal application process for employing non-Malaysian citizens. It is designed to ensure compliance with Malaysian immigration laws, including the Immigration Act 1959/63 and related regulations. The document collects essential information about both the employer and the prospective foreign employee, including company details, worker qualifications, employment terms, and required declarations. It also serves as a legal foundation for the employment relationship and helps authorities monitor and regulate foreign worker employment in Malaysia.

What sections should be included in a Work Permit Form?

1. Application Type: Specification of new application, renewal, or special pass

2. Employer Details: Complete information about the employing company including registration number, address, and contact information

3. Foreign Worker Details: Comprehensive personal information about the foreign worker including full name, passport details, nationality, and qualifications

4. Position Details: Information about the job position, including job title, duties, duration, and salary details

5. Employment Terms: Basic terms of employment including working hours, location, and duration of employment

6. Statutory Declarations: Mandatory declarations regarding compliance with immigration laws and employment regulations

7. Security Bond Agreement: Terms of the security bond required for foreign worker employment

8. Authentication Section: Spaces for signatures, company stamp, and witness details

What sections are optional to include in a Work Permit Form?

1. Dependent Information: Details of accompanying family members if applying for dependent passes

2. Special Skills Justification: Required for positions that need specific justification for hiring foreign workers

3. Previous Employment History: May be required for certain sectors or senior positions

4. Medical Declaration: Required for workers in specific industries like food service or healthcare

5. Language Proficiency: Required for positions with specific language requirements

What schedules should be included in a Work Permit Form?

1. Schedule A - Required Documents Checklist: List of all required supporting documents for the application

2. Schedule B - Job Description: Detailed description of the position and responsibilities

3. Schedule C - Salary and Benefits: Breakdown of compensation package and benefits

4. Appendix 1 - Employer's Declaration Form: Standard declaration form to be completed by employer

5. Appendix 2 - Employee's Declaration Form: Standard declaration form to be completed by foreign worker

6. Appendix 3 - Company Organization Chart: Shows position of foreign worker within company structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

























Clauses
























Relevant Industries

Manufacturing

Construction

Agriculture

Plantation

Services

Technology

Education

Healthcare

Hospitality

Food & Beverage

Oil & Gas

Mining

Retail

Transportation

Logistics

Relevant Teams

Human Resources

Legal

Compliance

Administration

Operations

Corporate Secretarial

Global Mobility

Talent Acquisition

Risk Management

Employment Relations

Relevant Roles

Human Resources Manager

Legal Counsel

Compliance Officer

HR Executive

Immigration Specialist

Talent Acquisition Manager

Recruitment Manager

Administrative Manager

Operations Manager

Office Manager

Company Secretary

Legal Manager

HR Director

Global Mobility Manager

Workforce Planning Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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