Work Permit Form - Malaysia

Work Permit Form Template for Malaysia

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What is a Work Permit Form?

The Work Permit Form is a crucial document required by Malaysian authorities for any organization intending to employ foreign workers in Malaysia. This form must be submitted to the Immigration Department of Malaysia (JIM) as part of the formal application process for employing non-Malaysian citizens. It is designed to ensure compliance with Malaysian immigration laws, including the Immigration Act 1959/63 and related regulations. The document collects essential information about both the employer and the prospective foreign employee, including company details, worker qualifications, employment terms, and required declarations. It also serves as a legal foundation for the employment relationship and helps authorities monitor and regulate foreign worker employment in Malaysia.

What sections should be included in a Work Permit Form?

1. Application Type: Specification of new application, renewal, or special pass

2. Employer Details: Complete information about the employing company including registration number, address, and contact information

3. Foreign Worker Details: Comprehensive personal information about the foreign worker including full name, passport details, nationality, and qualifications

4. Position Details: Information about the job position, including job title, duties, duration, and salary details

5. Employment Terms: Basic terms of employment including working hours, location, and duration of employment

6. Statutory Declarations: Mandatory declarations regarding compliance with immigration laws and employment regulations

7. Security Bond Agreement: Terms of the security bond required for foreign worker employment

8. Authentication Section: Spaces for signatures, company stamp, and witness details

What sections are optional to include in a Work Permit Form?

1. Dependent Information: Details of accompanying family members if applying for dependent passes

2. Special Skills Justification: Required for positions that need specific justification for hiring foreign workers

3. Previous Employment History: May be required for certain sectors or senior positions

4. Medical Declaration: Required for workers in specific industries like food service or healthcare

5. Language Proficiency: Required for positions with specific language requirements

What schedules should be included in a Work Permit Form?

1. Schedule A - Required Documents Checklist: List of all required supporting documents for the application

2. Schedule B - Job Description: Detailed description of the position and responsibilities

3. Schedule C - Salary and Benefits: Breakdown of compensation package and benefits

4. Appendix 1 - Employer's Declaration Form: Standard declaration form to be completed by employer

5. Appendix 2 - Employee's Declaration Form: Standard declaration form to be completed by foreign worker

6. Appendix 3 - Company Organization Chart: Shows position of foreign worker within company structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Work Permit Form?

What sections should be included in a Work Permit Form?

What sections are optional to include in a Work Permit Form?

What schedules should be included in a Work Permit Form?

Authors

Alex Denne

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