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End Of Fixed Term Contract Letter for Nigeria

End Of Fixed Term Contract Letter Template for Nigeria

A formal letter document used in Nigeria to officially communicate the conclusion of a fixed-term employment contract. This document complies with Nigerian Labour Law requirements and serves as an official record of the employment termination at the end of a predetermined period. It includes essential details about final payments, benefit cessations, company property returns, and any post-employment obligations, while ensuring compliance with Nigerian employment regulations regarding contract termination procedures and employee rights.

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End Of Fixed Term Contract Letter

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What is a End Of Fixed Term Contract Letter?

The End Of Fixed Term Contract Letter is a crucial document used in Nigerian business practice when concluding a predetermined employment period. It is typically issued when a fixed-term contract is approaching its natural end date and there is no intention to renew or extend the arrangement. This document must comply with Nigerian Labour Law requirements, including proper notice periods and final settlement terms. It serves multiple purposes: officially confirming the end date, outlining final payment arrangements, detailing the handling of benefits and company property, and documenting any continuing obligations. The letter also helps organizations maintain clear records for audit purposes and protects both parties by clearly documenting the termination process.

What sections should be included in a End Of Fixed Term Contract Letter?

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is an End of Fixed Term Contract Letter

3. Opening Statement: Reference to the original fixed-term contract and its end date

4. Confirmation of Contract End: Clear statement confirming the contract will not be renewed and will end on the specified date

5. Final Payment Details: Information about final salary, accrued leave payments, and any other entitlements

6. Company Property: List of company properties to be returned and process for return

7. Final Working Day Arrangements: Details of the last working day and any exit procedures

8. Reference and Certificate of Service: Information about providing references and employment certificates

9. Closing Statement: Expression of appreciation and good wishes

10. Signature Block: Authorized signatory details and space for signature

What sections are optional to include in a End Of Fixed Term Contract Letter?

1. Project Handover Requirements: Include when the employee needs to hand over specific projects or responsibilities

2. Non-Compete/Confidentiality Reminder: Include when the original contract contained confidentiality or non-compete clauses that extend beyond the employment period

3. Outstanding Benefits: Include when there are specific benefits like insurance coverage or pension arrangements that need addressing

4. Exit Interview: Include when the company policy requires an exit interview

5. Rehire Eligibility: Include when stating the employee's eligibility for future employment with the company

6. Ongoing Obligations: Include when there are specific obligations that continue after employment ends

What schedules should be included in a End Of Fixed Term Contract Letter?

1. Final Payment Breakdown: Detailed calculation of final salary, benefits, and any other payments

2. Company Property Checklist: Itemized list of company property to be returned

3. Employee Clearance Form: Checklist of departmental clearances required before final departure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Nigeria

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions

















Clauses
















Relevant Industries

Banking and Finance

Oil and Gas

Technology

Construction

Manufacturing

Education

Healthcare

Telecommunications

Professional Services

Retail

Mining

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Non-Profit Organizations

Government Contractors

Relevant Teams

Human Resources

Legal

Finance

Operations

Project Management Office

Administrative Services

Compliance

Employee Relations

Payroll

Personnel Administration

Relevant Roles

Project Manager

Contract Engineer

Temporary Administrative Assistant

Interim Financial Controller

Seasonal Worker

Contract Teacher

Fixed-term Consultant

Project Coordinator

Temporary Site Supervisor

Contract Research Assistant

Interim Department Head

Fixed-term Technical Specialist

Project Developer

Contract Sales Representative

Temporary Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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