The End Of Fixed Term Contract Letter is a crucial document used in Nigerian business practice when concluding a predetermined employment period. It is typically issued when a fixed-term contract is approaching its natural end date and there is no intention to renew or extend the arrangement. This document must comply with Nigerian Labour Law requirements, including proper notice periods and final settlement terms. It serves multiple purposes: officially confirming the end date, outlining final payment arrangements, detailing the handling of benefits and company property, and documenting any continuing obligations. The letter also helps organizations maintain clear records for audit purposes and protects both parties by clearly documenting the termination process.
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1. Letter Header: Company letterhead, date, reference number, and recipient's details
2. Subject Line: Clear indication that this is an End of Fixed Term Contract Letter
3. Opening Statement: Reference to the original fixed-term contract and its end date
4. Confirmation of Contract End: Clear statement confirming the contract will not be renewed and will end on the specified date
5. Final Payment Details: Information about final salary, accrued leave payments, and any other entitlements
6. Company Property: List of company properties to be returned and process for return
7. Final Working Day Arrangements: Details of the last working day and any exit procedures
8. Reference and Certificate of Service: Information about providing references and employment certificates
9. Closing Statement: Expression of appreciation and good wishes
10. Signature Block: Authorized signatory details and space for signature
1. Project Handover Requirements: Include when the employee needs to hand over specific projects or responsibilities
2. Non-Compete/Confidentiality Reminder: Include when the original contract contained confidentiality or non-compete clauses that extend beyond the employment period
3. Outstanding Benefits: Include when there are specific benefits like insurance coverage or pension arrangements that need addressing
4. Exit Interview: Include when the company policy requires an exit interview
5. Rehire Eligibility: Include when stating the employee's eligibility for future employment with the company
6. Ongoing Obligations: Include when there are specific obligations that continue after employment ends
1. Final Payment Breakdown: Detailed calculation of final salary, benefits, and any other payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Clearance Form: Checklist of departmental clearances required before final departure
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Relevant legal definitions
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Relevant Industries
Banking and Finance
Oil and Gas
Technology
Construction
Manufacturing
Education
Healthcare
Telecommunications
Professional Services
Retail
Mining
Agriculture
Media and Entertainment
Hospitality
Non-Profit Organizations
Government Contractors
Relevant Teams
Human Resources
Legal
Finance
Operations
Project Management Office
Administrative Services
Compliance
Employee Relations
Payroll
Personnel Administration
Relevant Roles
Project Manager
Contract Engineer
Temporary Administrative Assistant
Interim Financial Controller
Seasonal Worker
Contract Teacher
Fixed-term Consultant
Project Coordinator
Temporary Site Supervisor
Contract Research Assistant
Interim Department Head
Fixed-term Technical Specialist
Project Developer
Contract Sales Representative
Temporary Operations Manager
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