The End Of Temporary Contract Letter is a crucial document in Nigerian employment practice, used when a fixed-term or temporary employment arrangement reaches its planned conclusion. This document is essential for maintaining clear records and ensuring compliance with Nigerian Labour Law, particularly the Labour Act Cap L1, Laws of the Federation of Nigeria 2004. It serves multiple purposes: formally notifying the employee of the contract's end date, outlining final payment arrangements, specifying handover requirements, and addressing company property return procedures. The letter should be issued with sufficient notice before the contract's end date and must align with both the original employment contract terms and Nigerian employment legislation. This document is particularly important in protecting both employer and employee interests by clearly documenting the conclusion of the temporary employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and recipient's address details
2. Subject Line: Clear indication that this is an End of Temporary Contract notification
3. Contract Reference: Reference to the original temporary contract including start date and position
4. Confirmation of End Date: Clear statement of the contract end date and last working day
5. Final Payment Information: Details of final salary payment and any outstanding entitlements
6. Handover Requirements: Basic expectations for work handover before departure
7. Company Property: Standard reminder about returning company property
8. Appreciation: Thank you message for service rendered
9. Closing: Formal signature block with authorized signatory details
1. Certificate of Service: Offer to provide a certificate of service if requested (required under Nigerian Labour Act if specifically requested by employee)
2. Reference Offer: Optional offer to provide future employment references
3. Non-compete Reminder: If the original contract contained non-compete clauses, a reminder of these obligations
4. Continuation Possibility: If applicable, mention of any possibility of future employment or contract renewal
5. Exit Interview: If company policy requires, details of exit interview arrangements
6. Benefits Continuation: If applicable, information about any benefits that extend beyond the contract end date
7. Dispute Resolution: Optional section outlining process for raising any concerns about final settlements
1. Final Settlement Calculation: Detailed breakdown of final payment including any pro-rated benefits, allowances, or deductions
2. Company Property Checklist: List of company property to be returned, including IT equipment, access cards, documents
3. Project Handover Template: Standard template for documenting status of ongoing work and handover notes
4. Clearance Form: Form to be signed by various departments confirming no outstanding issues
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