The Employment Contract Cancellation Letter is a critical document used in the Netherlands when formally ending an employment relationship. It must strictly comply with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet werk en zekerheid). This document is typically used when both parties have agreed to the termination, or when termination occurs through standard notice procedures. The letter should include essential elements such as termination date, notice period, final payment details, and transition payment (transitievergoeding) information. It serves as official documentation of the employment termination and outlines all relevant terms and conditions, ensuring legal compliance and protecting both employer and employee interests.
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1. Header and Date: Formal business letter header including sender's details, recipient's details, and date
2. Subject Line: Clear indication that this is an employment contract termination letter
3. Employee Information: Full name, position, and employee ID of the person being terminated
4. Termination Statement: Clear and unambiguous statement of employment termination
5. Effective Date: Specific termination date and notice period details
6. Reason for Termination: Brief statement of termination reason (if legally required or appropriate)
7. Final Payment Details: Information about final salary, holiday pay, and transition payment (transitievergoeding)
8. Company Property: Instructions regarding return of company property
9. Closing and Signatures: Professional closing, space for signatures of authorized company representative
1. Garden Leave: Details of garden leave arrangement if applicable
2. Reference Provision: Information about providing employment references
3. Continuing Obligations: Reminder of ongoing obligations like confidentiality or non-compete clauses
4. Unemployment Benefits: Information about unemployment benefits application process
5. Settlement Agreement Reference: Reference to any separate settlement agreement if applicable
6. Handover Instructions: Specific instructions for handover of work responsibilities
7. Legal Rights Statement: Statement about employee's legal rights and appeal options
1. Financial Statement: Detailed breakdown of final payment calculations including salary, transition payment, and other benefits
2. Company Property List: Itemized list of company property to be returned
3. Benefits Summary: Summary of treatment of various benefits (pension, insurance, etc.)
4. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover
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