The Redundancy Letter is a crucial document used when terminating employment relationships in the Netherlands due to business reorganization, economic circumstances, or other legitimate business reasons. It must comply with strict Dutch employment law requirements, including provisions from the Dutch Civil Code and the Work and Security Act. The letter serves as formal written confirmation of the redundancy decision, outlining notice periods, transition payments (transitievergoeding), and final settlements. This document is particularly important as Dutch law requires clear communication and documentation of redundancy decisions, with specific attention to procedural requirements, especially when dealing with UWV approval processes. The letter should be used after any required consultations with works councils or trade unions have been completed, and must include all legally required information while maintaining sensitivity to the impact on the affected employee.
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1. Employee Details: Full name, position, employee ID, and department of the affected employee
2. Redundancy Decision: Clear statement of the redundancy decision and business justification
3. Effective Date: Specification of the last working day and notice period details
4. Financial Arrangements: Details of final salary, transition payment (transitievergoeding), and other entitlements
5. Company Property: Instructions regarding return of company property and handling of access rights
6. Outstanding Leave: Treatment of accrued holiday pay and unused vacation days
7. Reference and Certificate: Confirmation of providing employment reference and work certificate
8. Contact Information: Details of who to contact for questions or further information
1. Outplacement Support: Details of any career transition services offered, used when the company provides such support
2. Garden Leave: Terms of garden leave if applicable during the notice period
3. Non-Compete/Confidentiality: Reminder of ongoing obligations, if present in the employment contract
4. Works Council: Reference to works council consultation, required for collective redundancies
5. Alternative Position: Information about any alternative positions available within the company
6. Health Insurance: Information about continuation or termination of health insurance benefits
7. Pension Arrangements: Details about pension implications, if applicable
1. Calculation of Final Payment: Detailed breakdown of final salary, transition payment, and other financial entitlements
2. Handover Document: List of ongoing projects, contacts, and responsibilities to be transferred
3. Company Property Checklist: Itemized list of company assets to be returned
4. UWV Information Package: Information about unemployment benefits and registration process
5. Legal Rights Summary: Summary of employee's legal rights and relevant timeframes under Dutch law
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