A Reference Letter To Whom It May Concern is a widely-used professional document in the Netherlands that serves as a formal endorsement of an individual's professional capabilities and character. This document type is particularly valuable when the recipient is not yet known, allowing the subject to use it for multiple purposes such as job applications, academic admissions, or professional certifications. The letter must comply with Dutch privacy laws, particularly GDPR/AVG requirements, while providing meaningful insights about the subject's work history, skills, and achievements. It typically includes the writer's professional credentials, the nature and duration of their relationship with the subject, specific examples of the subject's capabilities, and a verification statement. The document's content must be truthful and accurate to comply with Dutch Civil Code requirements regarding unlawful acts and defamation.
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1. Letter Header: Date and formal 'To Whom It May Concern' salutation
2. Introduction: Writer's identity, role, and establishment of credibility to provide the reference
3. Relationship Context: Nature and duration of relationship with the subject, including specific role or capacity
4. Character and Performance: Overview of subject's key qualities, skills, and achievements
5. Verification Statement: Writer's contact information and willingness to provide further information
6. Closing: Professional closing, signature, and writer's official position/title
1. Specific Project Highlights: Detailed examples of notable projects or achievements, used when specific accomplishments strongly support the reference
2. Academic Performance: Details about academic achievements and capabilities, included for academic-focused references
3. Leadership Experience: Information about leadership roles and capabilities, included when relevant to the subject's career progression
4. Technical Skills: Specific technical competencies and qualifications, included for technical or specialized positions
5. Personal Growth: Description of development and improvement over time, included when demonstrating growth potential is important
1. Performance Records: Optional attachment of relevant performance reviews or achievement documentation (if permitted and appropriate)
2. Project Portfolio: Examples of work or project outcomes (if applicable and permission granted)
3. Certificates: Copies of relevant certifications or qualifications mentioned in the letter
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Relevant Teams
Human Resources
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Administrative Services
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Human Resources Manager
HR Director
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Supervisor
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Academic Dean
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