The Request for Proposal Research document is essential for organizations in the Netherlands seeking to formally solicit research proposals from qualified entities. It is particularly utilized when organizations need to outsource research activities, require specialized expertise, or seek competitive bids for research projects. This document type must comply with Dutch procurement law (Aanbestedingswet 2012) and relevant EU directives, making it suitable for both public and private sector research initiatives. The RFP includes detailed specifications of research requirements, evaluation criteria, budget constraints, and legal requirements, while addressing crucial aspects such as intellectual property rights, data protection, and ethical considerations. It's commonly used by academic institutions, government agencies, and private organizations when seeking structured research proposals that meet specific organizational and regulatory requirements.
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1. Introduction: Overview of the requesting organization and the purpose of the RFP
2. Background: Context of the research need, current situation, and general objectives
3. Definitions: Clear definitions of key terms used throughout the RFP document
4. Scope of Research: Detailed description of research objectives, requirements, and deliverables
5. Timeline: Key dates including submission deadline, evaluation period, and project milestones
6. Submission Requirements: Format, content, and method of proposal submission
7. Evaluation Criteria: Detailed breakdown of how proposals will be assessed and weighted
8. Budget and Payment Terms: Expected budget range, payment schedule, and financial requirements
9. Legal Requirements: Mandatory legal and regulatory compliance requirements
10. Intellectual Property Rights: Terms regarding ownership and usage of research outputs
11. Confidentiality: Requirements for handling confidential information during the proposal process
12. Contact Information: Details of contact person(s) for queries and submissions
1. Pre-qualification Requirements: Specific requirements bidders must meet to be eligible, used when specialized expertise or certifications are required
2. Data Protection Requirements: Specific GDPR and data handling requirements, included when research involves personal data
3. Ethics Committee Approval: Requirements for ethical approval, included for medical or human subject research
4. Consortium Guidelines: Rules for joint proposals, included when consortium bids are accepted
5. Environmental Requirements: Sustainability and environmental impact considerations, included for environmentally sensitive research
6. Insurance Requirements: Specific insurance coverage requirements, included for high-risk research activities
7. Security Clearance: Security clearance requirements, included for sensitive research projects
1. Schedule A - Technical Requirements: Detailed technical specifications and requirements for the research
2. Schedule B - Proposal Format Template: Standardized template for proposal submission
3. Schedule C - Budget Template: Standardized format for budget submission
4. Schedule D - Draft Contract Terms: Proposed terms and conditions for the final research contract
5. Schedule E - Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring system
6. Appendix 1 - Background Research: Relevant background research or preliminary data
7. Appendix 2 - Required Forms: Administrative forms required for submission
8. Appendix 3 - Compliance Checklist: Checklist of all required elements for a complete proposal
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