The Request For Proposal Research document is a critical instrument used in Switzerland when organizations seek to outsource or collaborate on research projects. It is particularly relevant when entities need to formally solicit detailed research proposals from qualified organizations or institutions. The document must comply with Swiss federal and cantonal regulations, including the Federal Act on Research and Innovation (RIPA), data protection laws, and public procurement regulations where applicable. This type of RFP typically includes comprehensive technical requirements, evaluation methodology, budget guidelines, and specific terms regarding intellectual property rights and data handling. It's essential for ensuring transparency, fair competition, and proper governance in research procurement processes, while also protecting the interests of all parties involved.
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1. Introduction: Overview of the organization issuing the RFP and high-level context of the research need
2. Project Overview: Brief description of the research project, its objectives, and expected outcomes
3. Scope of Work: Detailed description of the research requirements, deliverables, and expected methodology
4. Timeline: Key dates including submission deadline, evaluation period, and project milestones
5. Submission Requirements: Format, content, and method of proposal submission
6. Evaluation Criteria: Detailed criteria and weightings for proposal assessment
7. Budget Guidelines: Expected budget range, acceptable costs, and financial submission requirements
8. Terms and Conditions: Standard legal terms including confidentiality, IP rights, and compliance requirements
9. Contact Information: Details of procurement contact person and process for questions
1. Pre-qualification Requirements: Specific qualifications or certifications required, used when research requires specialized expertise
2. Data Protection Requirements: Specific data handling and protection requirements, included when research involves personal or sensitive data
3. Ethics Committee Requirements: Details of required ethical approvals, included for human subject research
4. Site Visit Information: Details about facility visits or physical inspection requirements, included when on-site research is needed
5. Collaboration Requirements: Details about expected collaboration with other institutions, included for multi-party research projects
6. International Considerations: Special requirements for international researchers, included when accepting international proposals
1. Schedule A - Detailed Research Requirements: Comprehensive technical specifications and research requirements
2. Schedule B - Proposal Response Template: Structured template for proposal submission
3. Schedule C - Budget Template: Standardized format for financial proposal submission
4. Schedule D - Draft Contract Terms: Proposed contract terms for successful bidder
5. Appendix 1 - Background Information: Relevant background research, data, or context
6. Appendix 2 - Compliance Checklist: Checklist of required regulatory and technical compliance items
7. Appendix 3 - Reference Project Requirements: Format for submitting relevant previous research experience
8. Appendix 4 - Data Protection Agreement: Standard data protection and confidentiality terms
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