The Event Waiver is a crucial legal document used in New Zealand to manage risk and liability in organized events and activities. It serves as a protective measure for event organizers while ensuring transparent communication of risks to participants. The document must be carefully drafted to comply with New Zealand's unique legal framework, including the ACC scheme, which affects personal injury claims, and consumer protection legislation. The waiver should be used whenever organizing events that carry inherent risks or require participant acknowledgment of terms and conditions. It typically includes risk disclosures, medical authorizations, and various consents, while remaining within the boundaries of what can legally be waived under New Zealand law.
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1. Parties: Identifies the event organizer/provider and the participant signing the waiver
2. Background: Describes the event/activity and establishes the context for the waiver
3. Definitions: Defines key terms used throughout the waiver document
4. Risk Acknowledgment: Clearly outlines the risks associated with the event/activity that the participant acknowledges
5. Participant Warranties: Statements from the participant about their fitness, ability, and understanding of risks
6. Waiver and Release: Core waiver provisions releasing the organizer from liability to the extent permitted by law
7. Indemnity: Participant's agreement to indemnify the organizer against claims arising from their participation
8. Medical Authorization: Permission to seek emergency medical treatment if needed
9. Photography Consent: Permission to use photos/videos of the participant during the event
10. Governing Law: Specifies that New Zealand law governs the waiver
1. Parent/Guardian Consent: Required when participants are under 18 or lack capacity to contract
2. Equipment Usage: Include when the event involves use of specific equipment provided by the organizer
3. Special Health Considerations: Include for events requiring specific health/medical disclosures
4. Insurance Requirements: Include when participants need to maintain their own insurance coverage
5. Code of Conduct: Include for events where specific behavioral standards need to be agreed to
6. Cancellation Policy: Include when the event involves pre-payment or registration fees
1. Event Details: Specific details about the event including date, location, and nature of activities
2. Risk Disclosure: Detailed list of specific risks associated with the event/activity
3. Emergency Contacts: Form for participant's emergency contact information
4. Medical Information: Optional form for relevant medical information and conditions
Relevant legal definitions
Clauses
Relevant Industries
Sports and Recreation
Entertainment
Education
Tourism
Hospitality
Fitness and Wellness
Corporate Events
Adventure Tourism
Cultural Events
Community Services
Relevant Teams
Legal
Risk Management
Operations
Event Planning
Customer Service
Compliance
Health and Safety
Administration
Public Relations
Insurance
Relevant Roles
Event Manager
Risk Management Officer
Legal Counsel
Compliance Officer
Operations Manager
Safety Coordinator
Program Director
Venue Manager
Activities Coordinator
Customer Relations Manager
Insurance Coordinator
General Manager
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