The Job Joining Letter is a crucial document in New Zealand's employment framework, typically issued after successful recruitment negotiations and before employment commencement. It serves as a formal offer of employment and, when accepted, becomes a legally binding document under New Zealand law. The letter must comply with the Employment Relations Act 2000 and other relevant employment legislation, including provisions for minimum wage, working hours, leave entitlements, and fair treatment. A Job Joining Letter should be comprehensive enough to cover all essential employment terms while remaining clear and accessible to the employee. It forms the foundation of the employment relationship and may be referenced throughout the duration of employment for clarification of terms and conditions.
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1. Company Letterhead and Date: Official company letterhead with logo, address, and date of the letter
2. Employee Name and Address: Full name and contact details of the prospective employee
3. Welcome Statement: Formal offer of employment and welcome message
4. Position Details: Job title, department, reporting relationship, and start date
5. Employment Type: Whether permanent, fixed-term, casual, full-time or part-time
6. Remuneration: Salary/wage details, payment frequency, and method of payment
7. Hours of Work: Standard working hours, days of work, and break entitlements
8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per Holidays Act
9. Trial Period/Probation: Details of any trial period or probationary requirements if applicable
10. Notice Period: Required notice period for termination by either party
11. Acceptance Section: Space for employee signature and date to indicate acceptance
1. Benefits Package: Additional benefits beyond standard remuneration (health insurance, phone allowance, etc.)
2. Performance Expectations: Key performance indicators and review processes
3. Confidentiality Clause: Required for roles involving sensitive information or intellectual property
4. Restraint of Trade: Non-compete and non-solicitation clauses for senior or sensitive positions
5. Flexible Working Arrangements: Details of any agreed flexible working arrangements
6. Vehicle/Equipment Provision: Details of company vehicles or equipment provided
7. Commission Structure: For sales roles or positions with variable compensation
8. International Travel: For roles requiring overseas travel
9. Training Requirements: Mandatory training or qualifications to be completed
10. Health and Safety Specific Requirements: For roles with specific health and safety responsibilities
1. Job Description: Detailed description of role responsibilities and requirements
2. Company Policies Reference: List of key company policies that form part of employment terms
3. Benefits Schedule: Detailed breakdown of benefits package and eligibility criteria
4. KPI Schedule: Detailed performance metrics and targets if applicable
5. Equipment List: Itemized list of company equipment provided to employee
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Retail
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Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Quality Assurance
Product Development
Business Development
Strategy
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Relevant Roles
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Department Manager
Software Developer
Administrative Assistant
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Financial Analyst
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Business Analyst
Product Manager
Account Executive
Quality Assurance Specialist
Data Analyst
Executive Assistant
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