The Leave of Absence Letter From Employer to Employee is a crucial document in New Zealand's employment landscape, used when an employee requires an extended period away from work for various reasons such as medical treatment, personal development, family matters, or sabbatical. This document, governed by New Zealand employment law including the Employment Relations Act 2000 and Holidays Act 2003, serves as official confirmation of the approved leave and outlines all relevant terms and conditions. It protects both employer and employee interests by clearly documenting the leave period, impact on employment benefits, and return-to-work expectations. The letter should be issued promptly after leave approval and before the commencement of the leave period, maintaining compliance with relevant legislation while ensuring clear communication between all parties.
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1. Letter Header: Company letterhead, date, and employee's contact details
2. Leave Approval Statement: Clear statement confirming the approval of the leave of absence request
3. Leave Details: Specific dates of the leave period, including start and end dates
4. Type of Leave: Specification of the type of leave being granted (e.g., unpaid, medical, sabbatical)
5. Impact on Benefits: Information about how the leave affects salary, benefits, and entitlements
6. Return to Work: Expected return date and any return-to-work procedures
7. Contact Information: Details for maintaining communication during the leave period
8. Signature Block: Official signature, name, and title of the authorizing manager/HR representative
1. Medical Documentation Requirements: Include when the leave is for medical reasons and requires supporting documentation
2. Benefits Continuation Forms: Include when employee needs to make arrangements for continuing benefits during leave
3. Interim Handover Arrangements: Include when specific work handover procedures need to be documented
4. Performance of Duties During Leave: Include when there are restrictions on work activities during leave
5. Early Return Provisions: Include when there's a possibility of early return to work
6. Extension Procedures: Include when leave might need to be extended and the process for requesting this
1. Leave Request Form: Original leave request submitted by the employee
2. Medical Certificate: If applicable, medical documentation supporting the leave request
3. Handover Document: If applicable, detailed document outlining temporary work arrangements and handover notes
4. Benefits Election Form: If applicable, form detailing employee's benefits choices during leave period
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Technology
Manufacturing
Retail
Professional Services
Public Sector
Non-profit
Construction
Hospitality
Transportation
Mining
Agriculture
Telecommunications
Relevant Teams
Human Resources
People Operations
Employee Relations
Legal
Operations
Administration
Compliance
Personnel Management
Relevant Roles
HR Manager
HR Director
People Operations Manager
Employee Relations Manager
HR Business Partner
Department Manager
Line Manager
Team Leader
Chief Human Resources Officer
HR Administrator
HR Coordinator
Benefits Administrator
Personnel Manager
Operations Manager
General Manager
Managing Director
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