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The Probation Period Letter is a essential document in New Zealand employment relationships, typically issued alongside or following an employment agreement. It is used when an employer wishes to establish a formal probationary period for new employees, allowing both parties to assess the employment relationship's suitability. The document must comply with New Zealand's Employment Relations Act 2000 and related employment legislation, particularly regarding the 90-day trial period provisions. This letter should clearly communicate the probation duration, performance expectations, review processes, and possible outcomes, while ensuring fair treatment and good faith principles are maintained. It serves as a crucial reference point throughout the probationary period and helps protect both employer and employee interests by establishing clear parameters and expectations from the outset.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Formal greeting addressing the employee by name

3. Introduction: Reference to the job offer and confirmation of employment with probationary period

4. Probation Period Details: Clear statement of the probation period duration (typically 90 days under NZ law)

5. Performance Expectations: Outline of key responsibilities and performance standards expected during probation

6. Review Process: Description of how and when performance will be assessed during probation

7. Support and Training: Overview of support, training, and resources provided during probation

8. Outcome Possibilities: Clear explanation of possible outcomes at the end of probation period

9. Employment Terms Reference: Reference to the main employment agreement and confirmation that all standard terms apply

10. Acknowledgment: Space for employee signature and date to acknowledge understanding

11. Closing: Professional closing, signature block for employer representative