The Breach of Tenancy Letter is a crucial legal document used in the Philippine property rental market when a tenant violates terms of their lease agreement. It serves as both a formal notification and a legal record, typically issued when there are serious violations such as non-payment of rent, property damage, or unauthorized use of premises. The document must comply with Philippine property law, particularly the Civil Code of the Philippines and the Rent Control Act, ensuring proper notice periods and tenant rights are observed. It is an essential step in the legal process before any eviction proceedings or legal action can be initiated, and it should clearly document the nature of the breach, evidence, required remedial actions, and consequences of non-compliance. This letter often forms part of the supporting documentation in subsequent legal proceedings if the breach remains unresolved.
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1. Sender's Details: Full name and address of the landlord/property manager
2. Date: Current date of the letter
3. Recipient's Details: Full name and address of the tenant
4. Property Details: Complete address and description of the rental property
5. Lease Agreement Reference: Details of the original lease agreement including date of execution
6. Breach Description: Clear and specific description of how the tenant has breached the lease agreement
7. Legal Basis: Reference to relevant clauses in the lease agreement and applicable Philippine laws
8. Required Action: Specific actions the tenant must take to remedy the breach
9. Timeline: Clear deadline for compliance with the required actions
10. Consequences: Statement of what will happen if the breach is not remedied, including potential eviction
11. Closing Statement: Formal closing including contact information for response
1. Previous Notifications: Reference to any previous warnings or communications about the breach
2. Financial Statement: Include when the breach involves unpaid rent or other financial obligations
3. Property Damage Details: Include when the breach involves damage to the property
4. Witness Statements: Include when there are third-party witnesses to the breach
5. Alternative Resolution Options: Include when offering alternatives to remedy the breach
6. Notice of Inspection: Include when planning to conduct a property inspection
1. Schedule A - Photographic Evidence: Photos documenting property damage or other visual evidence of breach
2. Schedule B - Payment History: Record of rent payments and any arrears
3. Schedule C - Incident Reports: Documentation of specific incidents constituting the breach
4. Schedule D - Previous Correspondence: Copies of previous warnings or relevant communications
5. Schedule E - Lease Agreement: Copy of the original lease agreement with highlighted relevant clauses
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