The Confirmation Of Permanent Employment Letter is a crucial document in Philippine employment practice that formalizes an employee's transition to permanent status after successfully completing their probationary period. This document is required under Philippine Labor Code to establish security of tenure, which is a constitutional right of workers in the Philippines. It typically follows a successful probationary period evaluation and serves multiple purposes: it confirms the employee's new status, documents the terms and conditions of permanent employment, and helps ensure compliance with local labor regulations. The letter should be issued before or upon completion of the maximum six-month probationary period stipulated by Philippine law, unless a shorter period was agreed upon in the initial employment contract.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Employee Information: Complete name and address of the employee
3. Subject Line: Clear indication that this is a confirmation of permanent employment
4. Confirmation Statement: Clear statement confirming the conversion to permanent status and effective date
5. Position Details: Confirmation of job title, department, and reporting relationship
6. Basic Employment Terms: Confirmation of key terms including salary, work hours, and work location
7. Closing: Congratulatory note and contact information for questions
8. Signature Block: Authorized signatory details (typically HR Manager or Department Head)
1. Performance Recognition: Brief mention of employee's satisfactory completion of probationary period and performance, used when wanting to specifically acknowledge employee achievement
2. Additional Benefits: Overview of any new benefits that come with permanent status, included when there are specific benefits to highlight
3. Revised Responsibilities: Any changes to job responsibilities upon permanent status, included when role is being modified
4. Confidentiality Statement: Reminder of confidentiality obligations, included for sensitive positions
5. Acknowledgment Section: Space for employee signature to acknowledge receipt and acceptance, used when formal acknowledgment is required
1. Current Benefits Summary: Detailed list of benefits applicable to permanent employees
2. Job Description: Updated job description if different from probationary period
3. Company Policies: Key company policies applicable to permanent employees
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Relevant Industries
Manufacturing
Information Technology
Retail
Financial Services
Healthcare
Education
Business Process Outsourcing
Construction
Hospitality
Professional Services
Telecommunications
Agriculture
Mining
Transportation
Real Estate
Relevant Teams
Human Resources
Legal
Administration
Operations
Personnel
Employee Relations
Compliance
Corporate Secretariat
Relevant Roles
Human Resources Manager
HR Director
HR Business Partner
HR Administrator
Recruitment Manager
Personnel Manager
HR Operations Manager
Employee Relations Manager
HR Specialist
HR Coordinator
Legal Counsel
Company Secretary
Administrative Officer
Office Manager
Department Head
Line Manager
Operations Manager
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