A Letter of Intent to Leave is a formal document used when an employee wishes to voluntarily terminate their employment relationship in the Philippines. It serves as the official written notice required under Philippine Labor Code Article 285, which mandates a minimum 30-day notice period. This document should be used whenever an employee has decided to resign from their position, regardless of the reason. The letter typically includes the employee's current position, intended last working day, brief explanation of the resignation (if appropriate), and commitment to proper handover of responsibilities. It's essential to maintain professionalism and clarity while ensuring compliance with Philippine labor laws and company policies. The document initiates the formal separation process and serves as a record of proper notice being given, protecting both employer and employee interests.
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1. Header and Date: Complete contact information of both the sender and recipient, including names, titles, company name, and the current date
2. Formal Salutation: Professional greeting addressing the immediate supervisor or appropriate authority
3. Statement of Intent: Clear and direct statement declaring the intention to resign from the position
4. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with the minimum notice period required by Philippine labor law
5. Current Project Status: Brief overview of ongoing responsibilities and projects that need to be handed over
6. Gratitude Statement: Professional expression of appreciation for the opportunities provided during employment
7. Transition Assistance: Offer to assist in the smooth handover of responsibilities
8. Closing and Signature: Professional closing, followed by full name and signature
1. Reason for Resignation: Optional brief explanation of resignation reason, included when maintaining transparency or when required by company policy
2. Future Contact Information: Personal contact details for future correspondence, included when maintaining professional network is desired
3. Request for Reference: Polite request for a recommendation letter, included when seeking future employment references
4. Benefits Discussion: Mention of final salary, benefits, clearance procedures, included when specific arrangements need to be addressed
5. Non-Compete Acknowledgment: Reference to any existing non-compete agreements, included when such agreements exist in the employment contract
1. Project Status Report: Detailed list of ongoing projects and their current status, attached when handling complex role transitions
2. Handover Document: Comprehensive document outlining current responsibilities and important contacts, attached for complex roles
3. Exit Checklist: Company-specific document listing required clearance procedures and pending items to be completed before last day
Relevant legal definitions
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Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Government
Non-profit
Telecommunications
Construction
Real Estate
Hospitality
Media and Entertainment
Energy and Utilities
Relevant Teams
Human Resources
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Legal
Administration
Quality Assurance
Business Development
Product Development
Corporate Communications
Supply Chain
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Department Manager
Team Leader
Project Manager
Software Developer
Account Executive
Sales Representative
Administrative Assistant
Human Resources Manager
Marketing Coordinator
Financial Analyst
Operations Manager
Customer Service Representative
Research Analyst
Technical Support Specialist
Business Development Manager
Quality Assurance Engineer
Executive Assistant
Product Manager
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