The Privacy Waiver Form is a crucial document used in the Philippines to ensure compliance with the Data Privacy Act of 2012 and related privacy regulations. This document is essential when organizations need to collect, process, or share personal data beyond what is permitted by standard privacy notices. The form serves as explicit documentation of an individual's informed consent to waive specific privacy rights while retaining others as mandated by law. Organizations typically use this Privacy Waiver Form when collecting sensitive personal information, sharing data with third parties, or processing personal data for purposes that require explicit consent. The document must align with the requirements set forth by the National Privacy Commission and include clear explanations of data processing activities, intended uses, and the scope of the waiver. It's particularly important in scenarios involving cross-border data transfers, special categories of personal data, or when multiple data processors are involved.
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1. Parties: Identification of the Data Subject (person giving consent) and the Data Controller/Processor (organization receiving the waiver)
2. Background: Context of the waiver, explaining the relationship between parties and general purpose of data collection
3. Definitions: Clear definitions of key terms used in the waiver, including 'personal data', 'processing', 'consent', etc.
4. Purpose of Data Collection: Specific purposes for which personal data will be collected and processed
5. Scope of Personal Data: Detailed list of personal data categories to be collected and processed
6. Consent Declaration: Express declaration of voluntary consent to data collection and processing
7. Rights Waived: Clear enumeration of specific privacy rights being waived, with reference to relevant laws
8. Rights Retained: Statement of privacy rights that cannot be waived under Philippine law
9. Duration: Period for which the waiver remains valid
10. Execution: Signature block and execution details
1. Third Party Disclosure: Include when personal data may be shared with third parties
2. International Transfer: Include when personal data may be transferred outside the Philippines
3. Special Categories of Data: Include when sensitive personal information (as defined in the Data Privacy Act) will be processed
4. Revocation Process: Include detailed process for revoking consent when the organization has a specific procedure
5. Data Security Measures: Include when organization wants to highlight specific security measures for data protection
6. Liability Limitations: Include specific limitations on liability where legally permissible
7. Emergency Contact Authorization: Include when emergency contacts' information may be collected and processed
1. Schedule A - Data Categories: Detailed list and descriptions of all personal data categories to be collected
2. Schedule B - Processing Activities: Comprehensive list of specific data processing activities covered by the waiver
3. Schedule C - Third Party Recipients: List of third parties who may receive the personal data (if applicable)
4. Appendix 1 - Data Subject Rights: Detailed explanation of data subject rights under Philippine law
5. Appendix 2 - Security Measures: Technical and organizational measures for data protection
6. Appendix 3 - Contact Information: Contact details for data protection officers and relevant authorities
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Education
Retail
Technology
Insurance
Telecommunications
Human Resources
Real Estate
Travel and Tourism
Professional Services
Government Services
E-commerce
Marketing and Advertising
Non-profit Organizations
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Customer Service
Operations
Information Security
Records Management
Corporate Governance
Administrative Services
Relevant Roles
Data Protection Officer
Privacy Compliance Manager
Legal Counsel
HR Manager
Compliance Officer
Information Security Officer
Risk Management Officer
Corporate Secretary
Operations Manager
Customer Service Manager
IT Security Manager
Records Management Officer
Privacy Policy Administrator
Data Governance Manager
Recruitment Manager
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