The Private Car Sale Contract is a fundamental legal document used in the Philippines for transferring ownership of a motor vehicle between private parties. It is designed to comply with the requirements of the Civil Code of the Philippines, the Land Transportation and Traffic Code (RA 4136), and relevant LTO regulations. This document is essential when selling or purchasing a used vehicle, whether between private individuals or involving commercial entities. It includes crucial details such as vehicle specifications, price, payment terms, warranties, and transfer procedures. The contract helps prevent future disputes by clearly documenting the transaction terms and ensures that the transfer process meets all legal requirements under Philippine jurisdiction. It's particularly important as it serves as evidence of the transaction for registration purposes with the Land Transportation Office and other relevant authorities.
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1. Parties: Identification of the seller and buyer with complete names, addresses, and government-issued ID details
2. Background: Brief context of the sale and confirmation that the seller owns the vehicle
3. Definitions: Key terms used in the agreement including 'Vehicle', 'Purchase Price', 'Completion Date'
4. Vehicle Details: Comprehensive description of the vehicle including make, model, year, color, engine number, chassis number, plate number, and mileage
5. Purchase Price and Payment Terms: Agreed purchase price, payment method, and schedule of payments if applicable
6. Seller's Representations and Warranties: Seller's declarations about vehicle ownership, condition, absence of liens, and legal right to sell
7. Transfer of Ownership: Process and timing of ownership transfer, including registration requirements and documentation
8. Completion Requirements: List of documents and actions required to complete the sale
9. Risk and Insurance: Point at which risk transfers to the buyer and insurance requirements
10. Governing Law: Confirmation that the agreement is governed by Philippine law
11. Signatures: Space for parties' signatures, dates, and witnesses
1. Conditional Sale Provisions: Used when the sale is subject to installment payments or specific conditions
2. Third-Party Interests: Required if there are existing liens or encumbrances that need to be cleared
3. Vehicle Collection: Include when specific arrangements for vehicle collection need to be documented
4. Post-Sale Obligations: Used when there are specific requirements after the sale, such as maintenance records transfer
5. Dispute Resolution: Optional detailed procedure for handling disputes, recommended for higher-value vehicles
6. Return Policy: Include if the seller is offering any return or exchange terms
7. Modifications Disclosure: Required if the vehicle has any non-standard modifications
1. Schedule 1: Vehicle Condition Report: Detailed assessment of the vehicle's condition, including photographs and noted defects
2. Schedule 2: Maintenance History: Record of vehicle maintenance, repairs, and service history
3. Schedule 3: Payment Schedule: If installment payments are agreed, detailed payment dates and amounts
4. Appendix A: Vehicle Documents: List of all documents provided with the vehicle (registration, insurance, etc.)
5. Appendix B: Inspection Certificates: Copies of recent vehicle inspection certificates or emissions testing results
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Relevant Roles
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Vehicle Registration Specialist
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Administrative Officer
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